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The Association of |
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Lori C. Spragens, Executive Director |
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450 Old Vine Street |
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Lexington, KY 40507 |
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Phone: 859.257.5140 |
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Fax: 859.323.1958 |
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Email: info@damsafety.org |
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Website: www.damsafety.org |
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The Association of State Dam Safety Officials (hereinafter ASDSO ) is a national non-profit organization of state and federal dam safety regulators, dam owners and operators, engineering consultants, manufacturers and suppliers, academia, contractors and others interested in dam safety. ASDSO s vision is to lead the U.S. dam safety community with a strong, unified voice and effective programs and policies developed and implemented with the goal of increasing dam safety.
ASDSO was formed in 1984 by state dam safety officials and private citizens. It was formed in response to a decade-long period of significant nationwide dam failures and a general lack of support for state dam safety programs. ASDSO was granted not-for-profit status in 1989 and is considered a federal not-for-profit organization [501(c)(3)]. It is an educational/charitable organization under this designation. ASDSO became incorporated in the State of Kentucky in 1991. ASDSO's Federal Employee Identification Number (FEIN) is 61-1209406. ASDSO has 3.5 full time equivalent staff.
ASDSO s Mission
The failure of dams can cause great destruction and loss of life. It is ASDSO s mission to advance and improve the safety of dams by supporting the dam safety community through the following:
Goal #1: Improving the efficiency and effectiveness of state dam safety programs.
Goal #2: Bringing dam safety to a higher level of awareness among the general public, state and federal legislatures, specific organizations and other stakeholders.
Goal #3: Providing leadership through facilitation of interorganizational, intergovernmental and interstate cooperation.
Goal #4: Strengthening the dam safety community and providing a forum for the exchange of information.
Goal #5: Providing representation of dam safety interests before state legislatures and before Congress.
Goal #6: Providing quality outreach programs for dam owners/operators, members and non-members in an effort to educate the foregoing about the need to maintain safe dams.
Goal #7: Managing the association effectively through internal policies and procedures.
ASDSO offers its clients and members the most experience, the largest pool of technical expertise and the most comprehensive understanding of the dam safety community and its issues. ASDSO has successfully carried out many projects and activities to improve dam safety and does so at a reasonable cost and in a very timely manner.
ASDSO is uniquely qualified to carry out projects and activities that improve dam safety, including agency/organizational assessments, continuing education consultation, research and project management, because it is an organization of over 2,200 experts ranging from federal and state regulators, private engineering consultants and dam owners. ASDSO s ability to tap into this expertise and to leverage volunteer support is exceptional. ASDSO has twenty years of experience in organizing training programs for dam safety engineering, educating dam owners, coordinating networking and technology transfer programs and collecting, archiving and disseminating data pertaining to dam safety programs. ASDSO has a unique ability to collect data and opinion from the officials at state and federal levels who maintain statistics on dams across the country.
ASDSO s staff has more than forty (40) years of collective experience in the dam safety field. Our professionals and our members, all of whom serve as experts, trainers, and project managers, number in the thousands and represent all levels and disciplines related to dam safety engineering and policy.
Schedule for -- Management, Organizational and Business Improvement Services (MOBIS)
Federal Supply Group: 874
Class: R499
Contract Number: GS-10F-026IR
For more information on ordering from Federal Supply Schedules click on the FSS Schedules button at http://www.fss.gsa.gov
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Contract Period: |
March 29, 2005 through March 28, 2010 |
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Business Size: |
Small, Non-Profit Business |
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Association of State Dam Safety Officials |
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450 Old Vine St., Floor 2 |
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Lexington, KY 40507 1544 |
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Telephone: |
(859) 257-5140 |
TABLE OF CONTENTS
la. Table of Awarded Special Item Number(s) with appropriate cross-reference to page numbers- 874-1, 874-2, 874-3 AND 874-7,
lb. Identification of the lowest priced model number and lowest unit price for that model for each special item number awarded in the contract. This price is the Government price based on a unit of one, exclusive of any quantity/dollar volume, prompt payment, or any other concession affecting price. Those contracts that have unit prices based on the geographic location of the customer, should show the range of the lowest price, and cite the areas to which the prices apply.
lc. If the Contractor is proposing hourly rates a description of all corresponding commercial job titles, experience, functional responsibility and education for those types of employees or subcontractors who will perform services shall be provided. If hourly rates are not applicable, indicate "Not applicable" for this item.
2. Maximum Order: $1,000,000.00
3. Minimum Order: $300.00
4. Geographic Coverage (delivery Area): Worldwide
5. Point(s) of production (city, county, and state or foreign country): See company address above.
6. Discount from list prices or statement of net price: Government net prices (discounts already deducted). See Price List below.
7. Quantity discounts: None Offered
8. Prompt payment terms: Net 30 days
9a. Notification that Government purchase cards are accepted at or below the micro-purchase threshold: Yes
9b. Notification whether Government purchase cards are accepted or not accepted above the micro-purchase threshold: Will Accept Over $2,500
10. Foreign items (list items by country of origin): None
11a. Time of Delivery (Contractor insert number of days): Specified on the Task Order
11b. Expedited Delivery. The Contractor will insert the sentence "Items available for expedited delivery are noted in this price list." under this heading. The Contractor may use a symbol of its choosing to highlight items in its price list that have expedited delivery: Contact Contractor
11c. Overnight and 2-day delivery. The Contractor will indicate whether overnight and 2-day delivery are available. Also, the Contractor will indicate that the schedule customer may contact the Contractor for rates for overnight and 2-day delivery: Contact Contractor
11d. Urgent Requirements. The Contractor will note in its price list the "Urgent Requirements" clause of its contract and advise agencies that they can also contact the Contractor's representative to effect a faster delivery: Contact Contractor
12. F.O.B Points(s): Destination
13a. Ordering Address(es): Same as company address above.
13b. Ordering procedures: For supplies and services, the ordering procedures, information on Blanket Purchase Agreements (BPA's), and a sample RPA can be found at the GSA/FSS Schedule homepage (www.fss.gsa.gov/schedules ).
14. Payment addressees): Same as company address above.
15. Warranty provision: Contractor's standard commercial warranty
16. Export Packing Charges (if applicable): N/A
17. Terms and conditions of Government purchase card acceptance (any thresholds above the micro-purchase level): Contact Contractor
18. Terms and conditions of rental, maintenance, and repair (if applicable): N/A
19. Terms and conditions of installation (if applicable): N/A
20. Terms and conditions of repair parts indicating date of parts price lists and any discounts from list prices (if applicable): N/A
20a. Terms and conditions for any other services (if applicable): N/A
21. List of service and distribution points (if applicable): N/A
22. List of participating dealers (if applicable): N/A
23. Preventive maintenance (if applicable)-. N/A
24a. Special attributes such as environmental attributes, (e.g., recycled content, energy efficiency, and/or reduced pollutants):
24b. If applicable, indicate that Section 508 compliance information is available on Electronic and Information Technology (EIT) supplies and services and show where full details can be found (e.g. contactor's website or other location.) The EIT standards can be found at: www.Section508.gov/ .
25. Data Universal Numbering System (DUNS) number: 18-7016811
26. Notification regarding registration in Central Contractor Registration (CCR) database: Registered
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Labor Category |
SIN |
Commercial Hourly Rate |
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Senior/Project Management |
874-1 |
$64 |
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Information Management/Research Services |
874-1 |
$29 |
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Meetings and Training Management |
874-1 |
$31 |
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Logistics Management and Support |
874-1 |
$13 |
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Dam Safety Program Peer Review Team |
874-1 |
$100 |
The following projects are a sampling of ASDSO s work for federal agencies:
Project Example Description 1 SIN 874-1, 874-2 and 874-7
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Client Name: |
DHS, Federal Emergency Management Agency |
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Project Name: |
Continuing Education Consultation |
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Point of Contact: |
Cliff Oliver |
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Branch Chief, Risk Assessment Branch, FEMA |
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500 C St., SW |
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Washington, DC 20372 |
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(202) 646-4631 |
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Period of Performance: |
October 2002 to March 2004 |
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Contract Value: |
$203,124 |
Description: The National Dam Safety Program Act (the Act ) calls for the establishment of training programs for state dam inspectors. One way to address this need is through timely, inexpensive regional training on technical topics of importance to dam inspectors. Training is vital to the continuing education of state regulators. It is also an essential part of a properly administered state dam safety program that is working toward advancing its program beyond the basic criteria established in the Act.
The project s objective was to create and administer the meeting planning logistics for (i) four regional seminars, and (ii) two advanced courses on technical issues based on the Association of State Dam Safety Officials (ASDSO) Program of Study. The Program of Study is a comprehensive dam safety curriculum developed by ASDSO. The seminars were held during the cooperative agreement cycle and were offered in the ASDSO regions (one in the West, one in the Northeast, one the Southeast and one in the Midwest regions). ASDSO and its regional leaders (i) identified topics from the Program of Study, (ii) subcontracted with recognized instructors in the identified fields, and (iii) arranged all other logistics, including meeting location, registration management, on-site coordination and post-seminar wrap-up. The seminars were tailored to state dam safety personnel although any other interested individuals were encouraged to attend.
All regional and advanced technical seminars under this contract have been completed and the supporting products have been sent to FEMA. The following is a summary of the courses offered:
Regional Courses
1. West Regional Technical Seminar, February 4-6, 2003, Salt Lake City, Utah.
Construction Inspections and Plans & Specs Review presented by URS Corp. Attendance: 61 persons
2. Midwest Regional Technical Seminar, March 12-14, 2003, Rolla, Missouri.
Soil Mechanics for Dam Safety presented by the University of Missouri-Rolla, Civil Engineering Department. Attendance: 21 persons
3. Northeast Regional Technical Seminar, November 12-14, 2003, Bedford, NH.
Soil Mechanics for Dam Safety presented by the University of Missouri-Rolla, Civil Engineering Department. Attendance: 37 persons
4. Southeast Regional Technical Seminar, December 3-5, 2003, Lexington, KY.
Soil Mechanics for Dam Safety presented by the University of Missouri-Rolla, Civil Engineering Department. Attendance: 38 persons
Advanced Courses
1. Advanced Technical Seminar, Seepage in Earthen Dams #1, July 15-17, 2003, MIT, Boston, MA. Presented by GEI Consultants, Inc., Attendance: 38 persons
2. Advanced Technical Seminar, Seepage in Earthen Dams #2, October 28-30, 2003, Boulder, CO. Presented by GEI Consultants, Inc., Attendance: 70 persons
ASDSO has been coordinating with FEMA since 1996, under the resources of the National Dam Safety Program, to hold at least five technical seminars per year across the country. Through this program many of the major technical topics identified in the Program of Study have been taught and are now in a five-year rotation.
Project Example Description 2 SIN 874-1, 874-2, 874-3, 874-7
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Client Name: |
Department of Agriculture, Natural Resources Conservation Service |
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Project Name: |
a) Update the NRCS Guidelines on Emergency Action Planning |
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b) Identify NRCS-Assisted Dams From 1981 Corps of Engineers Inspection Program |
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Point of Contact: |
Bill Irwin |
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National Design Engineer, USDA NRCS |
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PO Box 2890 |
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6136S |
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Washington, DC 20013-2890 |
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(202) 720-5858 |
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Period of Performance: |
October 2003 to September 2004 |
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Contract Value: |
$35,000 |
Description: Dams built with NRCS assistance (as part of watershed projects authorized by section 13 of the Flood Control Act of 1944, 33 U.S.C. 70lb-1 and the Watershed Protection and Prevention Act of 1954, 16 U.S.C. 1001 1009) are generally regulated by the state dam safety agencies. The dams are owned by watershed sponsors which are local units of government established under state law. The dams and their management work in close partnership with NRCS in planning, installing, operating, and maintaining dams. These projects are cooperative undertakings by the federal government with states and their local political subdivisions.
ASDSO and NRCS have a long history of working together to improve the safety of NRCS-assisted dams. ASDSO and NRCS developed a formal Memorandum of Understanding several years ago to share technical information, distribute dam performance data, recognize the State regulatory role, and meet annually to discuss emerging issues. Several NRCS states have also developed subordinate Memorandums of Understanding with their state dam safety agencies.
Under this agreement, ASDSO is carrying out certain technical development activities to help the dam owners and NRCS improve the overall safety of NRCS-assisted dams.
After several major dam disasters in the 1970 s, the U. S. Army Corps of Engineers (the Corps ) was directed under the National Dam Inspection Act in 1972 (PL 92-367) to inventory and inspect all non-Federal, potentially hazardous dams in the country. Archived NRCS Dam Inventories indicate almost 800 NRCS-assisted dams were inspected in the l970 s and many of these were determined to be unsafe. For example, one dam in particular was identified as unsafe. That dam, located very close to Elizabethtown, KY, nearly breached during a storm several years ago and the failure would have caused certain loss of life, extensive property damage and devastation to the community infrastructure. Follow-up investigations showed that the original Corps inspection report had correctly identified the problems on the site, but little remediation work had been completed over the intervening decades.
The project encompassed locating and recompiling data on NRCS-assisted dams from the National Dam Inspection Program. Results of original inspections, descriptions of any intervening remediation, and the current status of such dams, as available from recent inspections, will also be compiled, to the extent possible, and a final report prepared. State dam safety and NRCS officials will share the report with state governors in an effort to provide vital data identifying risk to life and property.
Services will include querying state agencies, senior ASDSO members, and other ASDSO contacts in the dam safety community to locate any Corps inspection results for NRCS- assisted dams, compiling located data, obtaining and summarizing current dam status, and preparing a final report.
NRCS will provide funding, technical assistance, and archival dam inventory data. NRCS will query individual NRCS State Staff as necessary to obtain information on any NRCS remediation and current O&M status. NRCS will review and agree to final report.
The amount of effort needed to recompile long lost Corps inspection results is highly indeterminate and will vary with the success of locating the original data. Several NRCS inquiries of Corps offices and other organizations to date have not yielded any compiled Corps inspection data. This agreement assumes that the ASDSO query of other likely sources will locate at least a hardcopy of the compiled Corps inspection data. If such data is not located, this deliverable can only be completed through time consuming research of State or NRCS individual dam files, and this Agreement will be modified.
An Emergency Action Plan (EAP) is a fundamental emergency management tool that (i) describes appropriate actions for emergency response personnel to take during an emergency situation, and (ii) attempts to lessen the adverse consequences of a dam failure. Current NRCS policy and many state agency regulations require preparation of EAPs for dams identified as potential targets. However, the dam safety profession has not universally agreed upon the content, format, and style of EAPs. There is also an absence of standard, widely-accepted guidelines appropriate for typical NRCS-assisted dams. The industry has not yet provided prudent guidelines (or EAPs) for action in case of a terrorist emergency. This project consists of having an NRCS and a state dam safety agency team of experts develop a model EAP document applicable to typical NRCS-sized dams.
ASDSO will provide funding and in-kind services to complete this deliverable. Services will include organizing and managing the team, administering one team meeting, and drafting and completing a final document. ASDSO will also arrange state dam safety agency participation on the team.
NRCS will provide funding, expert technical assistance, and current agency EAP policy and examples. NRCS and ASDSO will jointly agree on team members. NRCS will review, concur and place the final document in Agency policy.
Project Example Description 3 874-1, 874-7
Client Name: |
US Army Corps of Engineers |
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Project Name: |
ASDSO Peer Review of the Corps Dam Safety Program |
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Point of Contact: |
Charles Pearre |
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Dam Safety & Project Engineering |
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Engineering and Construction Div., USACE |
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441 G St., NW |
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Washington, DC 20314-1000 |
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(202) 761-8994 |
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Period of Performance: |
September 2000 to March 2001 |
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Contract Value: |
$239,775 |
Description: The objective of the Peer Review Program is to provide professional guidance to dam safety agencies to improve the management of their dam safety programs. The Peer Review Program seeks to raise the level of dam safety program practice by evaluating an agency's mission, objectives, policies and procedures, and then examining its compliance with those policies and procedures. The Peer Review evaluates the competence of the program relative to the generally accepted standards of practice of dam safety.
This program was developed by an ASDSO team of experts approximately 15 years ago and includes a comprehensive manual and a pool of trained, experienced dam safety peer reviewers representing the state and federal regulatory sector, the private consulting sector and the dam owner sector. Eighteen state dam safety programs have been reviewed under the program, as well as the US Army Corps of Engineers, the six Departments of the Interior bureaus, the US Mine Safety and Health Administration and several utility companies.
The Peer Review is limited in scope and cannot determine, ascertain or guarantee an agency program complies with all applicable state and/or federal regulations or standards of practice. The Peer Review is performed by a team of engineers and dam safety professionals with a collective experience level of at least 30 years. The Peer Review produces a technical opinion, not a legal opinion.
The Peer Review Team provides a draft written report, which documents findings and recommendations. However, the Team does not perform any follow-up, nor does it assess sanctions for not following its recommendations. It is the responsibility of the reviewed dam safety agency and its enabling body to implement any recommendations. Further, the Peer Review Team does not inspect any dam as part of the Peer Review Program. The program does not, therefore, involve safety inspection of structures or even the review of any specific inspection undertaken by the agency.
The reviews of the Army Corps of Engineers took place from October of 2000 through March 2001. Four team members performed the review and represented the consulting community, the federal dam safety community, the state dam safety regulatory community and the dam owning community. The team membership collectively represented 90 years of experience in dam safety engineering and management.
Leading up to the reviews, documentation from the Corps was sent to the team and reviewed. Questionnaires filled out by key personnel were examined by the team. Several weeks were spent at various Corps offices during which time the document review process was continued, personnel was interviewed and agency procedures were closely examined. At the end, confidential written and oral reports were given to the leadership of the Corps.
Minimal General Experience: Twelve (12) years experience, or more, in association management with an emphasis toward association-wide long- and short-range strategy implementation; project management including grants and contracts management; personnel management; organization of workshops, seminars and conferences; development and implementation of communications/networking systems and strategies; publishing of articles, journals and electronic news delivery systems; and administration of research programs.
Functional Responsibility: Responsible for the successful implementation and delivery of strategic, complex projects. This includes project plans, level of effort estimates, scheduling, monitoring and progress tracking for all projects.
● Allocates work, provides advice, guidance and training to subordinates, and recommends personnel staffing.
● Responsible for quality assurance for all projects and goals.
● Maintains and implements the basic provisions of current laws and policies concerning operation of a 501(c)(3) charitable, educational organizations. Oversee completion of annual accounting audits and all information returns.
● Oversees all physical office needs necessary to maintain the Association.
● Manages and supervises all paid staff. Responsible for the effective performance of the staff. Ensure compliance with personnel policies and state/federal regulations.
● Oversees the execution of all contracts, grants and sub-contracts both as contractor/grantor and sub-contractor/grantee.
● Provides the necessary liaison and staff support to committee chairs and committees.
● Insure that all funds, physical assets and other property of the Association are appropriately maintained and safeguarded.
● Promote strong communication between the Association members, other stakeholders and related organizations, and utilizes the latest technologies to increase the level and efficiency of communication among members, other stakeholders, and organizations.
● Administer all projects as approved in the annual action plan. Develop ideas for new projects based on the ASDSO Strategic Plan, and act as liaison with the Board for recommendations from other organizations.
Minimum Education
Master s degree in Business or Public Administration or equivalent combination of related work experience and credentials.
2. Information Management/Research Services
Minimal General Experience
Five (5) years experience or more in library management, database management and media relations. Experience in statistics and surveying techniques. Possesses excellent writing and communication skills.
Functional Responsibility
● Provides information and research assistance. Plans, directs and controls the operations of the ASDSO library.
● Manages the ASDSO Resource Center including the on-line dam safety bibliography, the acquisition of published materials on dam safety engineering, the library and loan program and the news clip program.
● Selects and manages information systems and databases necessary for access to and delivery of information in accordance with professional library and information management standards and practices.
● Manages an inquiry service to respond to requests for information primarily from the ASDSO membership and secondarily from the industry at-large.
● Designs, organizes and conducts all benchmarking and surveying for ASDSO projects.
● Writes articles, speeches, Powerpoint presentations or documents for various projects conducted by ASDSO and for the ASDSO newsletters.
Bachelor s degree in library science, journalism, English or computer science and a minimum of five (5) years experience in information management; or equivalent combination of education and experience.
3. Meetings and Training Management
Ten (10) years experience, or more in the field of meeting planning. Supervise work of support staff. A basic understanding of dam safety engineering is necessary. Ability to write subcontracts with trainers in compliance with FAR regulations. Understanding of FAR regulations pertaining to grants and contracts.
Functional Responsibility
● Serves as coordinator of all meetings/educational programs set up by ASDSO and is responsible for the presentation of quality workshops, seminars and training sessions.
● Coordinates with subcontractors who serve as training instructors.
● Organizes all on-site preparations. Oversees marketing of all workshops, seminars and conferences. Oversees all registration/participant processes.
● Acts as staff liaison with the ASDSO Training Committee.
● Investigate technology available to enhance current software in support of meetings management.
● Investigate and adapt as suitable alternative educational teaching formats, including computer based learning, internet-based learning or teleconferencing.
● Prepare materials and recommendations to the Board of Directors or Regional Representatives regarding future site selections for annual conference, regional conference, regional technical seminars or other meetings as necessary.
● Provide logistical support to project teams and committees including organizing travel arrangements, meeting locations, and event planning.
Minimum Education
Bachelor s degree and 10 years of experience or equivalent combination of education and experience.
4. Logistics Management and Support
Minimal General Experience
A minimum of four (4) years experience in office administration and database management. In addition, practical experience using office computer applications.
Functional Responsibility
● Acts as receptionist
● Data entry for membership management, training and workshop registration procedures.
● Support for staff, project teams and committees by typing letters, minutes, shipping correspondences and reports, etc.
● Orders supplies, maintains files, and oversees the publications ordering processes.
5. Dam Safety Program Peer Review Team Member
Minimal General Experience
Fifteen (15) years experience, or more, in dam safety engineering, who is or recently was a senior member of an Agency. Experience in engineering related to the design, construction, maintenance, or operation of dams. The reviewer must have made a significant contribution to the profession through involvement with professional societies, registration boards, or other civic or professional activities, and have an interest in improving the quality of engineering services related to dam safety.
Functional Responsibility
To assess an agency s program, the peer review team studies documents furnished by the agency, inquiring into areas of management, development and maintenance of technical competence, management of projects and management of resources. The team then visits the agency to determine if its objectives and policies are clearly understood and are being uniformly implemented.
When the review process is completed, the peer review team presents to the engineer/director of the agency a confidential report of their findings. All documents and work papers in the possession of the peer review team are returned to the agency or destroyed at this time. The peer review is intended to be strictly confidential to the agency requesting such, and the results thereof will not be discussed at any other agency or parent agency.
Minimum Education
Bachelor s degree in civil, agricultural, or mechanical engineering or related degree and fifteen (15) years experience in dam safety engineering or dam safety program management.