General Services Administration
Authorized Federal Supply Schedule Price List
Federal Supply Schedule Group 541
Online access to contract ordering information, terms and conditions, up-to-date
pricing, and the option to create an electronic delivery order are available
through GSA Advantage!, a menu-driven database system. The INTERNET address
for GSA Advantage! is: GSAAdvantage.gov.
| Schedule Title: |
Advertising & Integrated Marketing Solutions (AIMS) |
| FSC Group: |
541 |
| Contractor: |
Palladian Partners, Inc. |
| Contract Numbers: |
GS-23F-0269L |
| More Information: |
For more information on ordering from Federal Supply Schedules,
click on the FSS Schedules at fss.gsa.gov |
| Contract Period: |
August 1, 2006–July 31, 2011 |
| Contractor Name: |
Palladian Partners, Inc. |
| Address: |
Palladian Partners, Inc.
8484 Georgia Avenue, Suite 200
Silver Spring, MD 20910
|
| Phone: |
(301) 650-8660 |
| Fax: |
(301) 650-8676 |
| Web site: |
http://www.palladianpartners.com |
| Contact for contract administration: |
Cate Timmerman |
| Email: |
catetimm@palladianpartners.com |
| Business Size: |
Small, woman-owned |
CUSTOMER INFORMATION
ARRA Funding
Palladian can provide services funded by ARRA.
1a. Special Item Numbers Awarded
| |
SIN 541-3 |
Web-based Marketing Services (set aside for small business) |
| |
SIN 541-4D |
Conference Events and Tradeshow Planning Services (set
aside for small business) |
| |
SIN 541-4F |
Commercial Art and Graphic Design (set aside for small
business) |
| |
SIN 541-1000 |
Other Direct Costs |
| |
SIN 541-5 |
Integrating Marketing Services |
1b. Pricing: Prices shown in price list are net, all discounts deducted,
and valid for all domestic areas. See Item 6.
1c. Labor Category Descriptions: Labor categories are described in full—SEE
BELOW.
2. Maximum order: $1,000,000
3. Minimum order: $100.00
4. Geographic coverage (delivery area): Domestic delivery only.
5. Point(s) of production (city, county, and state or foreign country):
8484 Georgia Avenue, Suite 200, Silver Spring, MD 20910 (Montgomery County) and various customer
locations.
6. Discount from list prices or statement of net price: Prices shown in
price lists are net; discounts already taken.
7. Quantity discounts: None.
8. Prompt payment terms: Payment terms are Net 30.
9a. Government purchase cards: Accepted at or below the micro-purchase threshold.
9b. Government purchase cards: Accepted above the micro-purchase threshold.
10. Foreign items: N/A.
11a. Time of delivery: Determined on a task order by task order basis.
11b. Expedited delivery: Services available for expedited delivery are noted
in the price lists.
11c. Overnight and 2-day delivery: Services available for expedited delivery
are noted in the price lists.
11d. Urgent requirements: I-FSS-140-B Urgent Requirements: When the Federal
Supply Schedule contract delivery period does not meet the bonafide urgent
delivery requirements of an ordering agency, agencies are encouraged, if time
permits, to contact the Contractor for the purpose of obtaining accelerated
delivery. The Contractor shall reply to the inquiry within 3 workdays after
receipt. (Telephonic replies shall be confirmed by the Contractor in writing.)
If the Contractor offers an accelerated delivery time acceptable to the ordering
agency, any order(s) placed pursuant to the agreed upon accelerated delivery
time frame shall be delivered within this shorter delivery time and in accordance
with all other terms and conditions of the contract.
12. F.O.B. point(s): Destination within the United States.
13a. Ordering address: Palladian Partners, 8484 Georgia Avenue, Suite 200,
Silver Spring, MD 20910.
13b. Ordering procedures: For supplies and services, the ordering procedures,
information on Blanket Purchase Agreements (BPAs) and a sample BPA can be found
at the GSA/FSS Schedule homepage fss.gsa.gov/schedules.
14. Payment address: Palladian Partners, 8484 Georgia Avenue, Suite 200,
Silver Spring, MD 20910.
15. Warranty provision: N/A.
16. Export packing charges: N/A.
17. Terms and conditions of Government purchase card acceptance (any thresholds
above the micro-purchase level): N/A.
18. Terms and conditions of rental maintenance, and repair: N/A.
19. Terms and conditions of installation: N/A.
20. Terms and conditions of repair parts: N/A.
20a. Terms and conditions for any other services: N/A.
21. List of service and distribution points: N/A.
22. List of participating dealers: N/A.
23. Preventative maintenance: N/A.
24a. Special attributes such as environmental attributes: N/A.
24b. Section 508 Compliance: The EIT standards can be found at: www.Section
508.gov. All Web sites, PDFs, and other electronic media developed and maintained
by Palladian Partners are fully compliant with Section 508 requirements.
25. Data Universal Number System (DUNS) number: 961413028
26. Notification regarding registration in Central Contractor Registration
(CCR) database: Registered. Registration valid until June 12, 2008.
QUICK LINKS:
ABOUT PALLADIAN PARTNERS
Palladian Partners, Inc., is
a women-owned small business. Palladian Partners' two principals, Ms. Marion
Millhouse Barker and Ms. Cate Timmerman, founded the company in 1996 specifically
to provide excellent contract services to Federal agencies in support of programs
that promote public and professional awareness and education in the health and
social science fields. Palladian Partners' principals each have more than 20
years of experience in managing multiple projects with multiple tasks, and products
of varying deadlines and requirements.
Palladian Partners conducts and supports work that improves the health and
well-being of Americans and others in the world community. Palladian Partners
specializes in supporting Federal and State programs through information exchange
(via conferences, workshops, and other events), and through social science,
medical, and public health communications, and writing/editing services.
Palladian Partners' communications services include, but are not limited to:
public outreach and education of professionals and practitioners; publication
and other materials development (research, writing, editing, proofreading);
commercial art and graphic design; Web site design, development, and maintenance;
database design, management, and analysis; research and evaluation; and conference
and event planning and management.
SERVICES
SIN 541-3 Web Marketing Services
Services provided under this SIN involve helping agencies to provide maximum
use of their Internet capabilities. Palladian's Web services include website
and graphic design, Web programming, content creation and management, server
administration, database design and integration, search engine development,
e-mail marketing, usability analysis, Section 508 compliance/accessibility testing,
Flash and multimedia development, and e-commerce solutions. Our Web and database
experts have extensive experience in a broad range of programming languages,
including HTML, Javascript, ASP, ColdFusion, Perl, JSP, Java, and PHP, as well
as most standard Web servers and databases. We deliver user-friendly solutions,
ranging from PDFs, to e-Flyers, to customer-controlled online content management
systems.
Please visit our services
page for more information.
SIN 541-4D Conference Events and Tradeshow
Planning Services
Services provided under this SIN include making all necessary arrangements
for conferences, seminars, and trade shows. Palladian Partners provides the
full range of planning, logistical, and administrative support services to facilitate
successful meetings, conferences, and special events. These services include
but are not limited to meeting planning (agenda development, speaker identification,
site selection), on-site management and logistics (hotel contract negotiation,
liaison with facility for meeting rooms, AV, and catering), development of invitational
and meeting materials (conference Web sites and exhibits), and meeting follow-up
activities (participant reimbursement, final cost reporting). Services include
teleconferences and videoconferencing. Palladian offers a state-of-the-art system
for online meeting registration.
Please visit our services
page for more information.
SIN 541-4F Commercial Art and Graphic Design
Services provided under this SIN include commercial art, graphic design, and
special effects that educate the consumer market about products and services.
Palladian's staff creates materials to effectively communicate agency messages;
materials are well organized, well written, targeted, and attractively packaged.
In addition to developing conceptual design and layouts, this SIN includes writing
and editing services that often go hand in hand with graphics. Palladian's graphic
arts staff has won many awards for products that contain highly technical information
and for plain language materials.
SIN 541-5 Integrated Marketing Services
This SIN will be used to offer a complete solution that integrates various services found under the other SINs. Services required under this SIN may include the creation of comprehensive solutions using strategically targeted marketing plans that include full service execution of media planning and creative multimedia campaigns. These comprehensive solutions include services available separately under: 541-1 Advertising, 541-2 Public Relations, 541-3 Web Based Marketing, and 541-4 Specialized Marketing. Contractors must have the capabilities to provide services identified within all Special Item Numbers.
NOTE: SIN 541-5 may not be used to fulfill individual requirements that are covered separately by other SINs in this schedule. SIN 541-5 may only be used to fulfill comprehensive agency requirements that span multiple service offerings from the schedule.
Please visit our services
page for more information.
PRICING
Prices shown are net, all discounts deducted, inclusive of the IFF and valid
for all domestic areas. Contractor is authorized to sell to State and Local
Governments.
Palladian Partners' Labor Rates for SIN 541-3, SIN 541-4D,
and SIN 541-4F
Palladian Consultants' Labor Rates for SIN 541-3, SIN
541-4D, and SIN 541-4F
Other Direct Costs (SIN
541-1000)
| Other Direct Cost |
Per Invoice
Maximum |
| AV Equipment |
60,537.02
|
| AV Technician |
7,200.39 |
| Consultants |
15,768.75 |
| Courier |
3,035.30 |
| Food & Beverage |
154,773.91 |
| L.D. Telephone |
393.82 |
| Materials & Supplies |
16,681.56 |
| Meeting Room Rental |
23,760.00 |
| Misc. Meeting-Related Costs |
876.05 |
| Miscellaneous Costs |
4,760.85 |
| Per diem, long distance travel, mileage reimbursement, and honoraria will
conform to prevailing Federal rate plus Palladian's customary burden and
GSA's IFF |
N/A |
| Postage/Express Mail |
1,180.28 |
| Posterboard Rental |
5,561.00 |
| Printing and Reproduction |
32,584.41 |
| Teleconferencing |
2,205.45 |
| Temporary Services |
2,320.00 |
| Transcription |
4,773.30 |
| Translation/Interpreting Services (incl. interpreting/translating services,
equipment, and related costs) |
10,295.95 |
| Videoconferencing Services (per site/1 day) |
1,908.00 |
1) All ODCs are subject to Palladian's customary burden and GSA's IFF.
2) Palladian's customary burden and GSA's IFF will be added to other ODCs charged
that are in addition to those listed.
3) Prices shown are maximum per invoice. Size and complexity of project will
determine actual cost—price will be calculated accordingly.
LABOR CATEGORY DESCRIPTIONS FOR SIN 541-3, SIN 541-4D, AND SIN 541-4F
Administrative Assistant – On Call
Description
Works with project staff to provide administrative and business operations
and support to government or commercial programs. Duties and responsibilities
include but may not be limited to the following list, and depending on the project
may include some or all of the items listed.
Duties and Responsibilities
- Sort and distribute mail
- Prepare packages/envelopes for conferences or mail
- Post mail
- Make copies
- Collate materials
- Prepare meeting materials
- Enter payments for processing
- Other clerical duties as needed
Minimum Requirements
- A high school diploma or equivalent
- Willing to be trained
- Be available for on-call work as needed or according to an on-call schedule
Administrative Assistant 1
Description
Works with project staff to provide administrative and business operations
and support to government or commercial programs. Duties and responsibilities
include but may not be limited to the following list, and depending on the project
may include some or all of the items listed.
Duties and Responsibilities
- Sort and distribute mail
- Prepare packages/envelopes for mailings
- Post mail
- Make copies
- Collate materials
- Prepare meeting materials
- Enter payments for processing
- Order supplies
- Stock supplies
- Distribute supplies and materials
- Verify contact information
- Arrange for courier and other vendor services
- Collate binders, slides, and other briefing materials
- Keep logs or tracking lists
Minimum Requirements
- A high school diploma or equivalent
- Willing to be trained
- Able to lead the work of other administrative assistants
Artist
Description
Assists with the layout and production of publications and materials.
Duties and Responsibilities
- Assist with layout and design of publications using templates and established
guidelines
- Correct files under the supervision of the senior graphic artists
- Assist with preparing files for printing
- Assist with checking bluelines and proofs
- Order, organize, and store graphic supplies
Minimum Requirements
- Bachelors degree in a related discipline or equivalent experience
- Basic knowledge of desktop publishing software such as Adobe Acrobat, Adobe
Illustrator, Adobe PageMaker, Adobe Photoshop, and QuarkExpress
Assistant Web Developer
Description
Assists with conceptualizing, creating, and implementing Web pages, Web sites,
and documents for the Web.
Duties and Responsibilities
- Assist with design, development, implementation of Web applications
- Assist with the presentation and marketing-related features on a Web site
- Help to combine graphics and applications depending on specifications from
client
- Work in either a front-end or back-end environment, depending on specialization
Minimum Requirements
- Bachelors degree in computer science or related discipline, or equivalent
experience
- Two years of experience overall, with one year showing specific Web-based
skill(s)
- Experience with HTML, JavaScript, Perl, Photoshop and Flash
- Ability to explain work, approach, concepts, and final product in simple
language to clients
Conference Director
Description
Serves as head of the Conference Department and is responsible for conference,
meeting, workshop, and special event planning. Oversees the work of the conference
staff and participates as senior planner for meetings. Has extensive knowledge
of conference planning, logistical support, and contract negotiation.
Duties and Responsibilities
- Oversee conference planning assignments
- Manage conference staff and resources
- Assist in budget and fiscal monitoring
- Negotiate contracts and review all contracts under negotiation by staff
- Oversee travel support for speakers and participants
- Select and reserve facilities
- Provide registration and meeting support on-site
- Oversee writing and editing of conference materials including abstracts,
agendas, and address lists
- Supervise pre- and post-meeting mailings
- Ensure maintenance of main conference database
- Oversee new database creation and maintenance
Minimum Requirements
- Bachelors degree or equivalent experience
- Ten years applicable experience in conference planning, task order management,
and budget and fiscal monitoring. A masters degree substitutes for two years
experience; a Ph.D. substitutes for four years experience.
- Extensive knowledge of conference and event planning and contract negoitations
as well as word processing (Word, WordPerfect) and database applications
Corporate Conference Monitor
Description
Oversees project managers and meeting planning staff for all Palladian conference and meeting planning services. Provides corporate-level leadership and supervision for all conference and meeting planning tasks and contracts. Responsible for compliance with contract requirements and for ensuring invoices are accurate. Has extensive knowledge of conference planning, logistical support, and contract negotiation.
Duties and Responsibilities
- Oversee conference planning assignments.
- Manage conference staff and resources.
- Initiate start-up of new contract activities.
- Assist in budget and fiscal monitoring.
- Negotiate contracts and review all contracts under negotiation by staff.
- Formulate corporate policy.
Minimum Requirements
- Bachelor’s degree.
- Twelve years’ applicable experience in conference planning, task order management, staff supervision, and budget and fiscal monitoring. A master’s degree substitutes for two years’ experience; a Ph.D. substitutes for four years’ experience.
- Extensive knowledge of conference and event planning and contract negotiations.
- Experience in peer-review and advisory board support or similar high-level agency support.
Corporate Task Order Monitor
Description
Oversees project managers in providing all Palladian services, including but
not limited to graphic design and production, writing and editorial support,
conference support, et al to Federal agencies for producing publications and
marketing and educational materials for technical and lay audiences. Materials
include but are not limited to patient and professional education materials,
research summaries, reports, manuals, newsletters, factsheets, brochures, exhibits,
collateral and other marketing materials, Web pages and sites, and peer-reviewed
scientific manuscripts. Services include conference and database support, social
marketing and related professional expertise.
Duties and Responsibilities
- Identify and assign staff according to the requirements of each project
- Chair planning meetings
- Serve on peer-review and advisory boards
- Secure and manage business contracts
- Oversee corporate and administrative activities for Palladian
- Formulate corporate policy
- Oversee marketing and public relations
- Oversee budget development and management
- Oversee purchase and maintenance of office equipment and project resources
Minimum Requirements
- Bachelors degree in related field, or equivalent experience of not less
than four years in relevant field
- 12 years communications and/or Federal Agency support experience, plus not
less than five years of project management experience. A masters degree substitutes
for two years experience; a Ph.D. substitutes for four years experience.
- Experience in peer-review and advisory board support or similar high level
agency support
- Extensive knowledge of software for Web design, word processing, database,
and desktop publishing software, among others
- At least eight years of management support on large multi-task projects
Database Coordinator 1
Description
Assists Database Coordinator 2 in maintaining applicant and participant databases.
Duties and Responsibilities
- Collect information regarding participants and applicants
- Enter information into database
- Check information for accuracy
Minimum Requirements
- High school diploma or equivalent
- Some knowledge of database software
Database Coordinator 2
Description
Under the supervision of the Senior Meeting Planners and Conference Director,
keeps participant and application databases updated.
Duties and Responsibilities
- Collect and assemble information on applicants or participants and enter
it into the appropriate database
- Check database information for accuracy
- Identify database problems and research solutions
Minimum Requirements
- High school diploma or equivalent experience
- Familiarity with database software and Internet search engines
Database Coordinator 3
Description
With minimal supervision, keeps participant, application, and other project
databases updated.
Duties and Responsibilities
- Collect and assemble information on applicants or participants and enter
it into the appropriate database
- Check database information for accuracy
- Identify database problems and research solutions
Minimum Requirements
- High school diploma or equivalent experience
- Familiarity with database software and Internet search engines
- At least one year of database entry experience
Distribution/Mail Clerk 1
Description
Assists Distribution/Mail Manager in reproducing, assembling, and mailing
conference materials.
Duties and Responsibilities
- Copy conference materials
- Assemble conference materials and prepare them for mailing, under supervision
- Other clerical duties as needed
Minimum Requirements
- One to two years applicable experience
- Some knowledge of Web-based databases
- Willing to be trained
Distribution/Mail Clerk 2
Description
Assists Distribution/Mail Manager in reproducing, assembling, and mailing
conference materials; helps to organize mailings, handles postage, and arranges
couriers.
Duties and Responsibilities
- Copy materials
- Assemble materials and prepare them for mailing
- Monitor the postage machine
- Monitor the paper supply
- Handle the postage and couriers as needed
- Other clerical duties as needed
Minimum Requirements
- Zero to two years applicable experience
- Ability to follow directions
- Willingness to be trained
Editor 1
Description
Provides editorial services for publications, and assists senior editors and
project managers with project coordination.
Duties and Responsibilities
- Provide copyediting and proofreading support for Web and print publications
- Help coordinate freelance artists and proofreaders
- Perform photo research and assist with other aspects of layout design
- Verify references
Minimum Requirements
- Bachelors degree in communications or related field, or bachelors in substantive
field with writing and editing experience
- Familiarity with scientific terms and styles including American Medical
Association, Chicago, and Government Printing Office
- One to three years writing and editing experience
- Familiarity with Microsoft Office and WordPerfect; some knowledge of desktop
publishing and graphics software
Editor 2
Description
Provides editorial and project management services for publications and educational
materials. Coordinates with project managers and senior editors to manage production
of assigned publications.
Duties and Responsibilities
- Provide and coordinate copyediting and proofreading support
- Monitor revisions made by graphic designers, graphic artists, and word processors
- Serve as contact for client Project Manager
- Verify references
- Provide some substantive editing of documents for both technical and lay
audiences
Minimum Requirements
- Bachelors degree in communications or related field, or bachelors in substantive
field with writing and editing experience
- Familiarity with scientific terms and styles including American Medical
Association, Chicago, and Government Printing Office
- Three to five years writing and editing experience
- Familiarity with Microsoft Office and WordPerfect; some knowledge of desktop
publishing and graphics software
Executive Project Manager
Description
Oversees other project managers in providing professional services to Federal
agencies in any one or more of Palladian's service areas. Develops budgets,
assists with staffing, identifies appropriate resources, provides quality control
checks, and troubleshoots problems.
Duties and Responsibilities
- Identify and assign staff according to the requirements of each project
- Serve on peer-review and advisory boards
- Secure and manage business contracts
- Oversee project administrative activities for Palladian
- Formulate project guidelines, protocols, and operations
- Oversee special project requirements and events
- Oversee budget development and management
- Oversee purchase and maintenance of project resources
Minimum Requirements
- Bachelors degree in related field, or equivalent experience of not less
than four years in relevant field
- 12 years professional services (field specific) experience, plus five to
ten years project management experience
- Experience with higher level management and advisory level work
- Extensive knowledge of specialized areas in specific field, such as Web
design, word processing, database, and desktop publishing software
Financial Manager
Description
Monitors contract budgets and produces customized financial reports for submission to government contracting and project officers. Supervises financial accounting staff in the gathering of report data and in the production of reports.
Duties and Responsibilities
- Prepare monthly invoices.
- Prepare corporate and contract financial reports.
- Supervise financial accounting personnel.
Minimum Requirements
- Bachelor’s degree.
- Six years’ applicable experience in accounting or related field. A master’s degree substitutes for two years’ experience; a Ph.D. substitutes for four years’ experience.
- Knowledge of government contracts and pricing structures.
- Experience using financial accounting software.
- Experience auditing financial records and providing government auditors with financial records.
Graphic Artist
Description
Coordinates with graphic designers in design and layout of publications and
assist with the development of Web products and sites. Provides special effects,
such as animation and illustration.
Duties and Responsibilities
- Produce layout of publications and educational materials according to established
guidelines
- Conduct research for photographs and stock art
- Provide special effects, such as animation or illustration
- Correct graphic files according to editors' and proofreaders' marks
- Prepare and submit files for printing
- Check printers' bluelines and proofs
Minimum Requirements
- Bachelors degree in a related discipline
- Three to five years graphic support experience
- Demonstrated ability to provide special services or support research needs
- Knowledge of desktop publishing software such as Adobe Acrobat, Adobe Illustrator,
Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
Graphic Designer 1
Description
Under supervision of project manager or more senior graphic designers, coordinates
with team of writers, editors, and other graphic artists to produce publications
and educational and marketing materials and Web products. Acts as liaison with
printers, service bureaus, and clients.
Duties and Responsibilities
- Conceptualize, design, and create print and nonprint materials for clients
under direction
- Generate specifications and design concepts for publications
- Provide photo research and background work for producing publications and
educational materials
- Assist in developing promotional materials for clients
- Prepare and submit files for printing
Minimum Requirements
- Bachelors degree in a related discipline
- At least six years of graphic design experience. A masters degree substitutes
for two years of experience.
- Demonstrated ability to create designs based on client specifications
- Extensive knowledge of desktop publishing applications including Adobe Illustrator,
Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
Journal Managing Editor
Description
Manages the content development, editing, design, layout, and HTML coding of newsletters, journals, magazines, and other periodical publications. Works with clients to develop story ideas, writes and edits articles, sets and monitors editorial and production schedules, and arranges for photo shoots.
Duties and Responsibilities
- Collaborate with clients to conceptualize issues and develop story ideas.
- Liaise with researchers to develop story ideas/content.
- Write and edit articles.
- Supervise the work of writers, editors, and proofreaders and make writing and editing assignments.
- Coordinate design, desktop layout, and Web-based publishing activities.
- Arrange for and coordinate photo shoots.
- Develop and monitor editorial and production schedules.
- Develop and implement publication marketing and dissemination plans.
- Supervise quality-control activities.
Minimum Requirements
- Bachelor’s degree in English or journalism or bachelor’s degree in a substantive field.
- Five years’ experience coordinating the development and production of periodical publications.
- Seven years’ experience writing and editing.
- Experience developing and monitoring publication schedules.
- Experience promoting publications.
Junior Editor
Description
Provides editorial and proofreading support on publications and educational
materials.
Duties and Responsibilities
- Copy edit and proofread text for clarity and accuracy, prior to layout
- Proof layout and check changes for accuracy
- Confer with clients regarding editorial changes and corrections
- Ensure that changes have been made
- Assist editors and project managers in tracking and monitoring production
Minimum Requirements
- Bachelors degree in a related discipline
- Zero to three years experience
- Some knowledge of scientific terms
- Some familiarity with styles such as American Medical Association, Chicago,
and U.S. Government Printing Office and ability to apply styles to documents
with little training
Junior Meeting Planner 1
Description
Under supervision of senior meeting planners, assists in providing conference
planning and logistic support for meetings.
Duties and Responsibilities
- Assist database coordinators in entering information into database
- Confirm travel arrangements for meeting participants or group members
- Assist in preparation and assembly of conference materials
- Assist in preparation of conference mailings
- Compile materials necessary for on-site conference support
Minimum Requirements
- A high school diploma or equivalent experience
- Zero to two years experience.
- Some computer skills, including some familiarity with word processing and
ability to learn database applications
Junior Meeting Planner 2
Description
Under supervision of senior meeting planner, provides logistical support for
meetings.
Duties and Responsibilities
- Enter participants into database and checks accuracy
- Process registration fees for meetings
- Poll for upcoming meetings (space searches, secure accommodations, etc.)
- Assist in preparation of conference materials, letters of invitation, and
logistical factsheets
- Assemble conference package for on-site distribution
- Provide on-site support, including on-site staffing for conferences
- Assist in preparation of mailings
Minimum Experience
- High school diploma or equivalent experience
- Zero to two years experience; a bachelors degree substitutes for two years
of experience.
- Knowledge of word processing and ability to learn database applications
- Familiarity with Internet search engines
Logistics Coordinator
Description
Assists with the logistical aspects of meetings, conferences, and special
events. Follows the guidance and leadership of meeting planners.
Duties and Responsibilities
- Contribute to the maintenance of participant or applicant database
- Contribute to the preparation of invitations
- Field questions about registration and meeting agenda
- Research travel arrangements for meeting planners
- Enter payments of registration fees
- Send and collect reimbursement forms of meeting participants
- Contribute to the preparation, reproduction, and distribution of conference
materials
Minimum Requirements
- High school diploma or equivalent experience
- Good attention to detail
- Willingness to be trained
- Good oral and telephone skills
Logistics Coordinator 1
Description
Assists with the logistical aspects of meetings, conferences, and special
events. Follows the guidance and leadership of meeting planners.
Duties and Responsibilities
- Contribute to the preparation of invitations
- Contribute to the maintenance of participant or applicant database
- Field questions about registration and meeting agenda
- Research travel arrangements for meeting planners
- Enter payments of registration fees
- Send and collect reimbursement forms of meeting participants
- Contribute to the preparation, reproduction, and distribution of conference
materials
- Research information about possible room setup, audiovisual equipment, and
other on-site meeting needs
- Assist meeting planners on-site work including telephone, fax, transportation
and related requests from participants
Minimum Requirements
- High school diploma or equivalent experience
- Good attention to detail
- Willingness to be trained
- Good oral and telephone skills
- At least one year of experience as a logistics coordinator or with similar
work
Logistics Coordinator 2
Description
Assists with the logistical aspects of meetings, conferences, and special
events. Follows the guidance and leadership of meeting planners. Also assists
with videoconferences, focus group meetings, field tests, and webcasts.
Duties and Responsibilities
- Contribute to the preparation of invitations
- Contribute to the maintenance of participant or applicant database
- Field questions about registration and meeting agenda
- Research travel arrangements for meeting planners
- Track registration fees and payments
- Send and collect reimbursement forms of meeting participants
- Check honoraria and keeps list of payments
- Contribute to the preparation, reproduction, and distribution of conference
materials
- Research information about possible room setup, audiovisual equipment, and
other on-site meeting needs
- Assist meeting planners on-site work including telephone, fax, transportation
and related requests from participants
- Assist meeting planners in arrangements for vide conferences, Web casts,
focus groups, and field tests
Minimum Requirements
- High school diploma or equivalent experience
- Good attention to detail
- Willingness to be trained
- Good oral and telephone skills
- At least two years of experience as a logistics coordinator or with similar
work
Materials Developer/Writer
Description
Under limited supervision, conceptualizes and creates documents for conferences,
meetings, workshops, or working groups. Documents include abstract books, invitations,
brochures, logistic factsheets, and post-meeting summaries.
Duties and Responsibilities
- Coordinate with conference planners in collecting information pertaining
to meetings
- Develop and write materials for meetings
- Coordinate with editors and proofreaders to ensure accuracy in all documents
- Perform literature and database searches as required
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors in a substantive
discipline with demonstrated experience writing and editing
- Familiarity with scientific and/or research terms and various styles, including
American Medical Association, Chicago, and U.S. Government Printing Office
- Familiarity with conference materials formatting
- Five years experience, or a masters degree plus three years experience,
or a Ph.D. plus one year experience
- Proficiency with word processing software such as Microsoft Word or WordPerfect
- Proficiency with information research
Meeting Assistant
Description
Under supervision of conference planning staff, assists in assembling materials
for meetings, workshops, conferences, or site visits.
Duties and Responsibilities
- Assist in assembling and compiling materials for meetings
- Assist in assembling and mailing site visit books
Minimum Requirements
- High school diploma or equivalent
Meeting Planner 1
Description
Under the supervision of senior meeting planners or in cooperation with Meeting
Planner 2, provides logistical support for meetings.
Duties and Responsibilities
- Assist with maintaining participant or applicant database and check accuracy
- Assist with coordinating invitations, registration, and follow-up of meeting
participants
- Make travel arrangements including airline and hotel reservations
- Monitor payment of registration fees and reimbursement of meeting participants
- Assist with planning the coordination of conference materials
- Assist with on-site logistical support including room setup, audiovisual
equipment, and on-site registration
- Assist senior meeting planners and conference director as needed
Minimum Requirements
- Bachelors degree in a related discipline, or equivalent experience
- One to two years applicable experience
- Knowledge of word processing and ability to learn database software
Meeting Planner 2
Description
Under the supervision of senior meeting planners, provides logistical support
for meetings.
Duties and Responsibilities
- Maintain participant or applicant database and check accuracy
- Coordinate invitation, registration, and follow-up of meeting participants
- Make travel arrangements including airline and hotel reservations
- Monitor payment of registration fees and reimbursement of meeting participants
- Coordinate preparation, reproduction, and distribution of conference materials
- Coordinate on-site logistical support including room setup, audiovisual
equipment, and on-site registration
- Assist senior meeting planners and conference director as needed
Minimum Requirements
- Bachelors degree in a related discipline, or equivalent experience
- One to three years applicable experience
- Knowledge of word processing and ability to learn database software
Meeting Team Leader
Description
Provides overall coordination and leadership for a meeting, conference, or
special events, taking responsibility for coordinating the work of several meeting
planners for that single event.
Duties and Responsibilities
- Coordinate and lead a specific task order assignment or function
- Ensure client expectations are met with regard to site selection, registration,
on-site support, and follow-up activities vis-a-vis budget expectations set
by the task order leader
- Responsible for creating and following a timeline
- Coordinate the work of staff assigned to the function
- Serve as liaison with primary client for specific function
- Ensure accuracy of all reimbursement forms and invoices associated with
meeting
- Assist task order leader with writing project reports
Minimum Requirements
- Bachelors degree in a related discipline or equivalent experience
- Three years of experience in Federal conference work, including progressively
more responsible coordination experience with meetings of increasing size
and complexity
- Demonstrated ability to coordinate logistics and other meeting preparation
tasks simultaneously
Mid-Level Project Manager
Description
Under supervision of Senior Project Manager or corporate officer, manages
projects appropriate to experience level. Makes recommendations for matching
staff to needs of the project, monitors status of development of all products
and delivery of all services. Monitors quality control and quality assurance
procedures and outcomes. Coordinates design and production of publications and
educational and marketing materials and Web work, coordinates exhibits, trade
shows and conference support, and maintains contact with client.
Duties and Responsibilities
- Manage projects appropriate for experience level
- Assist in managing larger projects when needed
- Assist with development and managing project budgets and manage task order
plans and budgets
- Assist in task assignment and quality control
- Assist in coordinating all phases of production of publications and educational
materials
- Oversee staff and consultant writers, graphic designers, graphic artists,
and editors
- Assist in coordinating all phases of exhibits, trade shows, and conferences
- Oversee planning staff
- Oversee training of staff
- Assist senior project manager with business development as needed
Minimum Requirements
- Bachelors degree or equivalent experience of not less than four years
- Nine years communications/publications and/or graphics experience, four
of which involved project management. A masters degree substitutes for two
years experience, and a Ph.D. substitutes for five years experience.
- Knowledge of Microsoft Office, WordPerfect, and database software
Production/Distribution Manager
Description
Coordinates with conference planners and oversees reproduction and mailing
of documents.
Duties and Responsibilities
- Order materials necessary for production and packaging of publications
- Oversee reproduction and assembly of publications
- Coordinate with word processor and oversee mailings
- Oversee equipment maintenance
Minimum Requirements
- High school diploma or equivalent
- Two to three years of applicable experience
- Familiarity with Web-based databases
Program Manager
Description
Monitors staff and budget for assigned contracts and/or publications.
Duties and Responsibilities
- Develop and monitor budgets
- Generate production schedules for assigned projects
- Oversee administrative tasks
- Assign tasks to writing, editorial, graphics, and meeting planning staff
and monitor quality of work
- Participate in editorial and strategic planning meetings
- Monitor overall program performance
Minimum Requirements
- Bachelors degree in related field or equivalent experience of no less than
four years in relevant field
- Ten years applicable experience including publications, graphic design,
event management, task order management, and budget and fiscal monitoring.
A masters degree substitutes for two years experience; a Ph.D. substitutes
for four years experience.
- Ability to plan strategically
- Extensive knowledge of word processing (Word, WordPerfect) and database
applications
- Extensive knowledge of graphics and desktop publishing software (QuarkExpress,
Adobe PageMaker, Adobe Illustrator, Adobe Photoshop)
- Ability to handle multiple task areas
- Ability to manage multidisciplinary teams
Project Manager
Description
Under supervision of Senior Project Manager, Mid-Level Project Manager, or
corporate officer, manages projects appropriate to experience level. Makes recommendations
for matching staff to needs of the project, monitors status of development of
all products and delivery of all services under designated project. Monitors
quality control and quality assurance procedures and outcomes. Coordinates design
and production of publications and educational and marketing materials and Web
work, and/or conference support per assignments and maintains contact with client.
Duties and Responsibilities
- Manage projects appropriate for experience level
- Assist in managing larger projects when needed
- Assist with development and managing project budgets and manage task order
plans and budgets
- Assist in task assignment and quality control
- Assist in coordinating all phases of production of publications and graphics
- Oversee staff and consultant writers, graphic designers, graphic artists,
and editors
- Oversee training of staff
- Assist in coordinating all aspects of conferences, trade shows, and exhibits
- Assist Senior Project Manager with business development as needed
- Participate in editorial board meetings with clients
- Oversee layout design, graphics, and production of publications and other
materials
- Serve as primary contact with project clients
- Plan, write, and edit copy for print on the Web, or support meetings
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors degree in a substantive
field with experience in specific field, such as writing and editing, or equivalent
experience of no less than four years
- Seven years specific field experience, with three years management level
experience. A masters degree substitutes for two years experience; a Ph.D.
substitutes for four years experience.
- Extensive knowledge of needed terms and various styles, such as American
Medical Association, Chicago, and U.S. Government Printing Office
- Familiarity with appropriate software, such as word processing and graphics
software, including Microsoft Office, WordPerfect, Adobe Illustrator, Adobe
Pagemaker, Adobe Photoshop, and QuarkExpress
Proofreader
Description
Provides proofreading and quality control for publications and educational
materials.
Duties and Responsibilities
- Proofread copy and layout
- Query content and clarity of documents
- Assist editors and project managers in tracking and monitoring production
Minimum Requirements
- Bachelors degree
- Zero to three years experience
- Familiarity with Microsoft Office and WordPerfect
- Some familiarity with styles including American Medical Association, Government
Printing Office, and Chicago
Reference Checker
Description
Under supervision of senior staff, assists writers and editors with reference
verification.
Duties and Responsibilities
- Perform database searches as needed
- Locate references and make copies
- Set up and maintain reference database libraries
- Organize and assist in tracking reference materials
Minimum Requirements
- High school diploma or equivalent
- Familiarity with Web-based database search engines such as PubMed and Lexis-Nexis
- Familiarity with reference database applications such as Endnote
- Familiarity with word processing software such as Microsoft Word and WordPerfect
Senior Editor
Description
Provides editorial services and coordinates with project managers to manage
production of assigned publications.
Duties and Responsibilities
- Substantively edit publications for clarity, accuracy, and economy of thought
- Ensure that tone of publication is appropriate for audience
- Reorganize and critique graphics
- Verify references
- Coordinate development and production of publications
- Monitor quality of work done by editors, copy editors, and proofreaders
- Provide copy editing and proofreading support
Minimum Requirements
- Bachelors degree in communications or related field, or bachelors in a
substantive field with writing and editing experience
- Seven years experience in science/medical editing, including project management
experience. A masters degree substitutes for two years experience; a Ph.D
substitutes for five years experience.
- Expert familiarity with scientific and research terms
- Familiarity with Microsoft Office, WordPerfect, and desktop publishing and
graphics software
- Familiarity with styles such as American Medical Association, Chicago, and
Government Printing Office
Senior Graphic Designer
Description
Under limited supervision, coordinates with project managers, writers, and
editorial staff to produce publications and education materials. Coordinates
graphics and acts as liaison with printers, service bureaus, and clients.
Duties and Responsibilities
- Coordinate with clients to develop publication guidelines
- Develop promotional materials for clients
- Oversee layout of publications and educational materials
- Prepare and submit files for printing
- Oversee production, including checking printers' proofs
Minimum Requirements
- Bachelors degree in a related discipline or equivalent experience
- Eight years graphic design experience. A masters degree substitutes for
two years experience and a Ph.D. substitutes for five years experience.
- Extensive knowledge of desktop publishing applications including Adobe Illustrator,
Adobe PageMaker, Adobe Photoshop, and QuarkExpress
Senior Graphic Designer 1
Description
Under limited supervision, coordinates with project managers, writers, and editorial staff to design publications, education materials, marketing materials, exhibits, and Web sites. Provides leadership to junior design staff. Coordinates graphics and acts as liaison with printers, service bureaus, and clients. Directs photo shoots and provides art direction.
Duties and Responsibilities
- Coordinate with clients to develop design concepts and publication guidelines.
- Develop promotional materials for clients.
- Oversee layout of publications and educational materials.
- Prepare and submit files for printing.
- Oversee production, including checking printers’ proofs.
- Direct photo shoots.
- Conduct press inspections.
- Provide art direction to design staff.
Minimum Requirements
- Bachelor’s degree in a related discipline or equivalent experience.
- Ten years’ graphic design experience. A master’s degree substitutes for two years’ experience.
- Extensive knowledge of design and desktop publishing applications, including Adobe Illustrator, Adobe Photoshop, Adobe InDesign, and Quark XPress.
Senior Meeting Planner 1
Description
Supervised by Senior Meeting Planner 2 and/or Conference Director, provides
conference planning services and logistical support for evaluation and planning
programs and Federal meetings.
Duties and Responsibilities
- Coordinate travel arrangements, accomodations, and reimbursement for meeting
participants
- Coordinate and provide on-site logistics including room setup, audiovisual
equipment, and registration
- Provide post-conference support, which includes reviewing and processing
vendor bills and honoraria
- Monitor and maintain Web site and listserv, providing updated documents
to Webmaster for posting on the site
- Assist Senior Planner 2 and Conference Director as needed
- Coordinate production of site visit books for reviews of intramural research
programs
- Coordinate production and distribution of conference materials including
abstract books, agendas, and address lists
Minimum Requirements
- Bachelors degree, or equivalent experience
- Four years applicable experience. A masters degree substitutes for two years
experience.
- Knowledge of word processing (Word, WordPerfect) and ability to learn database
applications
- Experience with client liaison
Senior Meeting Planner 2
Description
Working with the Conference Director, provides conference management services
for Federal meetings. Supervises junior staff on-site and oversees logistical
support for meetings.
Duties and Responsibilities
- Coordinate participant database maintenance
- Identify host facilities
- Arrange all conference logistics with host facility
- Coordinate travel arrangements and reimbursement for participants
- Respond to client requests
- Prepare conference materials such as invitations, abstract books, agendas,
and other on-site materials
- Oversee development of proceedings
- Coordinate on-site logistics and provide registration support
- Supervise junior conference staff
- Oversee production of site visit books
- Submit monthly reports regarding conference planning activities
Minimum Requirements
- Bachelors degree, or equivalent experience
- Six years applicable experience in conference planning. A masters degree
in a related discipline substitutes for two years experience. A Ph.D. in a
related discipline substitutes for four years experience.
- Knowledge of event and conference planning and logistics
- Knowledge of word processing (Word, WordPerfect) and database applications
Senior Meeting Planner 3
Description
Working with the Conference Director, provides conference management services
for Federal meetings, conferences, special events, teleconferences, video conferences,
webcasts, focus groups and field testing. Supervises meeting planners and logistical
coordinators. Has ability to manage, or to act as a project manager on meeting
support contractor.
Duties and Responsibilities
- Prepare and manages meeting budgets
- Suggest staffing assignments and supervises staff
- Research meeting sites and make site visits
- Research meeting sites and make site visits
- Identify appropriate host facilities
- Negotiate and Arrange all conference logistics with host facility
- Coordinate travel arrangements and reimbursement for participants
- Respond to client requests
- Oversee the preparation of conference materials such as invitations, abstract
books, agendas, and other on-site materials
- Oversee development of proceedings
- Coordinate on-site logistics and provide registration support
- Supervise meeting planners and logistical coordinators staff
- Oversee production of site visit books
- Submit monthly reports regarding conference planning activities
Minimum Requirements
- Bachelors degree, or equivalent experience
- At least eight years of applicable experience in conference and event planning.
A masters degree in a related discipline substitutes for two years experience.
A Ph.D. in a related discipline substitutes for four years experience.
- Comprehensive knowledge of event and conference planning and logistics
- Knowledge of word processing (Word, WordPerfect) and database applications
Senior Production Manager
Description
Manages the duplication, collating, and other preparation of materials for
Federal programs. Oversees distribution and delivery of items as needed. Supervises
the work of distribution/mail clerks and administrative assistants.
Duties and Responsibilities
- Order materials necessary for reproduction, production, and packaging of
materials
- Oversee reproduction, collating, and assembly of materials
- Coordinate with word processor and oversee mailings
- Oversee equipment maintenance
- Supervise mail/distribution clerks and administrative assistants
- Check receipt of materials
Minimum Requirements
- High school diploma or equivalent
- Three to four years applicable experience
- Familiarity with reproduction equipment, postal regulations, shipping vendors
and backup systems
Senior Program Manager
Description
Monitors staff and budget for multiple–task-order and other large contracts and/or publications. Provides senior-level supervision of task activities and ensures deliverables are on time and under budget.
Duties and Responsibilities
- Develop strategic approaches to programs/projects.
- Develop and monitor budgets.
- Generate production schedules for assigned projects.
- Oversee technical and administrative tasks.
- Assign tasks to writing, editorial, graphics, Web, and meeting planning staff and monitor quality of work.
- Participate in editorial and strategic planning meetings with staff and clients.
- Monitor overall program performance.
Minimum Requirements
- Bachelor’s degree in related field or equivalent experience of no less than six years in relevant field.
- Twelve years’ applicable experience including publications, graphic design, event management, task order management, and budget and fiscal monitoring. A master’s degree substitutes for two years’ experience; a Ph.D. substitutes for four years’ experience.
- Ability to plan strategically and to lead teams in the execution of project plans.
- Extensive knowledge of word processing, spreadsheet, and database applications.
- Extensive knowledge of graphics and desktop publishing software (Quark XPress, Adobe InDesign, Adobe Illustrator, Adobe Photoshop).
- Ability to handle multiple task areas.
- Ability to manage multidisciplinary teams.
Senior Project Manager
Description
Under limited supervision, manages projects, including the discrete project
tasks, such as design and production of Web sites, nonprint and print materials.
Matches staff to needs of each project, monitors status of development of all
products and delivery of all services. Monitors quality control and quality
assurance procedures and outcomes.
Duties and Responsibilities
- Secure and manage new contracts
- Participate in strategic and product planning meetings, such as for publications
and educational and marketing materials
- Assign tasks to staff and monitor quality of work
- Develop and manage budgets
- Oversee production process, delivery of service
- Oversee all phases of Web-based pages, products, and sites, including conceptualization,
content development, design, and testing
- Oversee administrative support for graphic and editorial processes
- Serve as primary contact with clients
- Track production components.
Minimum Requirements
- Bachelors degree in communications or related discipline, or a bachelors
degree in substantive field with writing, editing, and/or graphic experience
- Ten years specific field experience, such as communications/graphics/publishing
experience, including at least five years of project management experience.
A masters degree substitutes for two years experience. A Ph.D. substitutes
for five years experience.
- Knowledge of Microsoft Office, WordPerfect, and database software, and familiarity
with features and capabilities of desktop publishing and Web software
- Excellent writing and editorial skills
Senior Rapporteur
Description
Supervises and coordinates production of meeting summaries. Produces material
for breakout sessions as information is obtained. Produce meeting proceedings.
Duties and Responsibilities
- Plan and schedule meeting summary assignments
- Organize other staff rapporteurs for meetings
- Attend meetings and take detailed notes
- Attend breakout sessions and produce summaries for discussion by larger
audiences in the same day
- Create follow-up documents, such as published proceedings or summary reports
- Collect additional backup information for appendices if needed.
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors degree in substantive
field with demonstrated experience writing and editing
- Ten years writing and editorial experience, including service as a rapporteur.
A masters degree in English or journalism substitutes for two years experience,
and a Ph.D. in English or journalism substitutes for five years experience.
A masters degree in a scientific discipline substitutes for one year experience,
and a Ph.D. in a science background substitutes for four years experience.
Senior Web Writer
Description
Under limited supervision, conceptualizes and creates content for Web sites.
Should be able to create text for both technical and lay audiences.
Duties and Responsibilities
- Coordinate with clients to develop content guidelines
- Research, develop, and write materials for Web sites
- Perform editing tasks including substantive editing, copyediting, and proofreading
- Coordinate with editors and proofreaders to ensure accuracy in all text
- Oversee junior writers and monitor quality of work
Minimum Requirements
- Bachelors degree in English, communications, or journalism, or a bachelors
degree in a substantive field with demonstrated experience in Web writing
and editing
- Familiarity with scientific and/or research terms and various styles, including
American Medical Association, Chicago, and U.S. Government Printing Office
- Familiarity with Web site formatting
- Five years experience in medical, health, or social science writing, or
a masters degree plus three years experience, or a Ph.D. plus one year experience
- Proficiency with word processing software such as Microsoft Word or WordPerfect
- Proficiency with information research
Senior Writer
Description
Under limited supervision, conceptualizes and creates documents including
reports, newsletters, abstract books, invitations, brochures, posters, factsheets,
and post-meeting summaries. Should be able to create documents for both technical
and lay audiences.
Duties and Responsibilities
- Coordinate with clients to develop publication guidelines
- Research, develop, and write promotional and educational materials
- Perform editing tasks including substantive editing, copyediting, and proofreading
- Coordinate with editors and proofreaders to ensure accuracy in all documents
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors degree in a substantive
field with experience in writing and editing, or equivalent experience of
not less than five years
- Five years experience in science and medical writing, or a masters degree
plus three years experience, or a Ph.D. plus one year experience
- Familiarity with scientific terms and various styles, including American
Medical Association, Chicago, and U.S. Government Printing Office
- Proficiency with word processing software such as Microsoft Word or WordPerfect
- Proficiency with information research
Task Order Leader
Description
Manages the day-to-day operations and client requests for specific task orders
contracts under larger IDIQ or MOBIS-related Federal contracts. Supervises task
order staff and is responsible for quality control, client satisfaction, tracking
other direct costs and staff hours as budgeted.
Duties and Responsibilities
- Coordinate and lead project teams for varied assignments or functions
- Ensure all activities are carried out in accordance with project commitments
or specific objectives under the direction of the task order leader
- Responsible for coordination and administration of tasks by ensuring that
quality and productivity standards are maintained
- Prepare work schedules; supervise work performance of task order team members
and provides training as needed
- Assist with writing task order plans and reports.
Minimum Requirements
- Bachelors degree in a related discipline or equivalent
- Three years of experience in conference work, including one year of progressively
more responsible supervisory experience
- Demonstrated ability to supervise several complex and time-critical activities
simultaneously
Task Order Leader 1
Description
Manages the day-to-day operations and client requests for specific task orders
contracts under larger IDIQ or MOBIS-related Federal contracts. Supervises task
order staff and is responsible for quality control, client satisfaction, tracking
other direct costs and staff hours as budgeted.
Duties and Responsibilities
- Coordinate and lead project teams for varied assignments or functions
- Ensure all activities are carried out in accordance with project commitments
or specific objectives under the direction of the task order leader
- Responsible for coordination and administration of tasks by ensuring that
quality and productivity standards are maintained
- Prepare work schedules; supervise work performance of task order team members
and provides training as needed
- Assist with writing task order plans and reports
Minimum Requirements
- Bachelors degree in a related discipline or equivalent
- Four years of experience in conference work, including one year of coordination
or team leadership and one year of progressively more responsible supervisory
experience
- Demonstrated ability to supervise several complex and time-critical activities
simultaneously
Task Order Leader 2
Description
Manages the day-to-day operations and client requests for specific task orders
contracts under larger IDIQ or MOBIS-related Federal contracts. Supervises task
order staff and is responsible for quality control, client satisfaction, tracking
other direct costs and staff hours as budgeted.
Duties and Responsibilities
- Coordinate and lead project teams for varied assignments or functions
- Ensure all activities are carried out in accordance with project commitments
or specific objectives under the direction of the task order leader
- Responsible for coordination and administration of tasks by ensuring that
quality and productivity standards are maintained
- Prepare work schedules; supervise work performance of task order team members
and provides training as needed
- Write task order plans and reports
Minimum Requirements
- Bachelors degree in a related discipline or equivalent
- Five years of experience in conference work, including one year of coordination
or team leadership and one year of progressively more responsible supervisory
experience, plus at least one year of experience with Federal task orders
- Demonstrated ability to supervise several complex and time-critical activities
simultaneously
Web Administrator 1
Description
Provides management, planning and support for servers, networks and associated
equipment for specific clients. Responsible for desktop support, server administration,
network configuration and related duties such as system administration, operational
support and desktop support for Microsoft NT & 2000 systems.
Duties and Responsibilities
- Involved in the analysis and resolution of problems relating to hardware,
NT OS, applications software commonly used on NT systems
- Install and configure Windows TCP/IP networking support (Win9x, WinNT, Windows
2000)
- Administer and configure NTMail & Windows 2000 Server
- Optimize client use of Outlook and Outlook express
- Manage and perform backups
- Install, maintain and troubleshoot server hardware and software
- Provide application support
- Document all responsible subject matter into the MIS Knowledge Base
- Write purchase orders (POs) for hardware and software
- Provide weekly status reports
Minimum Requirements
- Strong expertise and experience with Microsoft BackOffice products, particularly
Commerce Site Server
- One to three years of experience performing system administration with Network
Administration experience a plus
- Experience in Web site design and maintenance a plus
- Knowledge of Windows NT, Windows 2000, Windows 2000, SQL Server, BackOffice
Products, MSDN, NTMail, Voice over IP
Web Administrator 2
Description
Provides management, planning and support for servers, networks and associated
equipment for specific clients. Responsible for desktop support, server administration,
network configuration and related duties such as system administration, operational
support and desktop support for Microsoft NT & 2000 systems.
Duties and Responsibilities
- Involved in the analysis and resolution of problems relating to hardware,
NT OS, applications software commonly used on NT systems.
- Install and configure Windows TCP/IP networking support (Win9x, WinNT, Windows
2000)
- Administer and configure NTMail & Windows 2000 Server
- Optimize client use of Outlook and Outlook express
- Manage and perform backups
- Install, maintain and troubleshoot server hardware and software
- Provide application support
- Document all responsible subject matter into the MIS Knowledge Base
- Write purchase orders (POs) for hardware and software
- Provide weekly status reports
Minimum Requirements
- Strong expertise and experience with Microsoft BackOffice products, particularly
Commerce Site Server
- Three to five years of experience performing system administration with
Network Administration experience a plus
- Experience in Web site design and maintenance a plus
- Knowledge of Windows NT, Windows 2000, Software Development, Software Engineering,
MCSE Site Server, SQL Server, BackOffice Products, MSDN, NTMail, Voice over
IP
Web Developer
Description
Conceptualizes, creates, and implements Web pages, Web sites, and documents
for the Web.
Duties and Responsibilities
- Analyze, design, develop, implement and support Web applications
- Analyze functionality needs and define a workplan
- Revise workplan and/or site based on client feedback to meet specific client
objectives for pages/site
- Support the presentation and marketing-related features on a Web site
- Combine graphics and applications depending on specifications from client
- Work in either a front-end or back-end environment, depending on specialization
Minimum Requirements
- Bachelors degree in computer science or related discipline, or equivalent
experience
- Four years of experience overall, with three years showing specific Web-based
skill(s)
- Extensive experience with HTML, JavaScript, Perl, Photoshop and Flash; knowledge
of multimedia and CGI principles
- Ability to explain work, approach, concepts, and final product in simple
language to clients
Web Developer 1
Description
Conceptualizes, creates, and implements Web pages, Web sites, e-cards, and documents for the Web. Creates Web-based databases and mailing lists. Tests Web sites and Web-based publications for Section 508 compliance.
Duties and Responsibilities
- Analyze, design, develop, implement, and support Web applications.
- Analyze functionality needs and define a workplan.
- Revise workplan and/or site based on client feedback to meet specific client objectives for pages/site.
- Support the presentation and marketing-related features on a Web site.
- Combine graphics and applications depending on specifications from client.
- Work a front-end and back-end environment.
Minimum Requirements
- Bachelor’s degree in computer science or related discipline or equivalent experience.
- Six years’ experience overall, with four years showing specific Web-based skill(s).
- Extensive experience with HTML, JavaScript, Perl, Photoshop, and Flash; knowledge of multimedia and CGI principles.
- Ability to explain work, approach, concepts, and final product in simple language to clients.
- Knowledge of and experience making Web sites comply with Section 508 of the Rehabilitation Act.
Web Production Artist 1
Description
Coordinates with Web Production Artist in design and layout of Web site graphics.
Duties and Responsibilities
- Produce layout of graphics according to established guidelines
- Correct files according to editors' and proofreaders' marks
- Prepare and submit files for posting on the Web
Minimum Requirements
- Bachelors degree in a related discipline
- One to three years of graphic support experience
- Extensive knowledge of desktop publishing software such as Adobe Acrobat,
Adobe Illustrator, Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
Web Production Artist 2
Description
Under supervision of Senior Graphics Designer, coordinates with project managers,
writers, and editorial staff to produce materials for Web sites. Serves as liaison
with other Web designers, architects, and administrators.
Duties and Responsibilities
- Generate guidelines for Web site graphics
- Design and produce Web layouts
- Assist in developing promotional graphics, including logos, for clients
- Prepare and submit files for posting on the Web
Minimum Requirements
- Bachelors degree in a related discipline
- Three to five years graphic design experience.
- Knowledge of desktop publishing and graphics applications including Adobe
Illustrator, Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
Word Processor
Description
Assists in the creation and formatting of information for print materials,
the Web, and databases using word processing software.
Duties and Responsibilities
- Type and format copy as needed
- Input changes requested by clients and editors
- Create mail merge templates
- Assist in updating databases
- Assist in mailing publications and educational materials
Minimum Requirements
- High school diploma or equivalent
- Basic knowledge of word processing applications including Microsoft Office
and WordPerfect
Word Processor 1
Description
Assists in production of letters, labels, and simple documents, and mailing
of publications.
Duties and Responsibilities
- Type and format letters and text and labels as needed, under supervision
of Word Processor 2
- Input changes requested by internal staff
- Create or otherwise produce labels and mailing materials
- Assist in updating databases
- Assist in mailing publications and educational materials
Minimum Requirements
- High school diploma or equivalent
- Some knowledge of word processing applications including Microsoft Office
and WordPerfect
- Willingness to be trained
Word Processor 2
Description
Assists in production of documents, reports, and client work, and mailing
of publications.
Duties and Responsibilities
- Type and format text as needed
- Input changes requested by clients and editors
- Create mail merge templates
- Assist in updating databases
- Assist in mailing publications and educational materials
Minimum Requirements
- High school diploma or equivalent
- Extensive knowledge of word processing applications including Microsoft
Office and WordPerfect
Writer 1
Description
Under supervision of a project manager or task order leader, conceptualizes
and creates documents for conferences, meetings, workshops, or working groups.
Documents include brochures, reports, fact sheets, kits, slide presentations,
articles, speeches, conference materials, and meeting summaries.
Duties and Responsibilities
- Perform literature and database searches or conduct interviews as required
- Draft materials
- Coordinate with editors and proofreaders to ensure accuracy in all documents
- Revise materials based on client feedback
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors in a substantive
discipline with demonstrated experience writing and editing or equivalent
experience
- Familiarity with health, medical, scientific and/or research terms and various
styles, including American Medical Association, Chicago, and U.S. Government
Printing Office
- Familiarity with good writing principles
- Two to four years experience, or a masters degree plus one year experience,
or a Ph.D. plus demonstrated writing skills
- Proficiency with word processing software such as Microsoft Word or WordPerfect
- Proficiency with information research
Writer and Senior Editor
Description
Provides writing and editing services across projects.
Duties and Responsibilities
- Write text based on client requests and requirements
- Rewrite text based on client feedback
- Polish text written by others
- Substantively edit publications for clarity, accuracy, and economy of thought
- Ensure that tone of publication is appropriate for audience
- Reorganize and critique graphics
- Verify references
- Coordinate development and production of publications
- Monitor quality of work done by editors, copy editors, and proofreaders
- Provide copy editing and proofreading support
Minimum Requirements
- Bachelors degree in communications or related field, or a bachelors degree
in a substantive field with writing and editing experience
- Five to seven years experience in medical and health writing and/or editing,
including project management experience. A masters degree substitutes for
two years experience. A Ph.D. substitutes for five years experience.
- Familiar with medical, health, scientific and research concepts and terms
- Familiarity with Microsoft Office, WordPerfect, and desktop publishing and
graphics software
- Familiarity with styles such as American Medical Association, Chicago, and
Government Printing Office
Communication Expert/Social Marketer
Description
Provides expertise in communications and social marketing theory and application
for public information and outreach efforts and similar initiatives.
Duties and Responsibilities
- Meet with client to identify program goals and objectives
- Identify specific objectives for outreach and/or public education efforts
- Develop communications and social marketing plans based on client needs
and program mission
- Revise plans based on client feedback
- Oversee implementation of plans as requested
- Assist with identifying appropriate staff for plan implementation
- Help with developing budgets and identifying needed resources
- Include consideration of evaluation components of plan and subsequent testing
Minimum Requirements
- Bachelors degree or higher in communications or related field
- At least three years of experience with communications and/or social marketing
initiatives
- Knowledge of communications and social marketing theory
- Experience applying above theory specifically in the health field
- Ability to write and implement plans that respond to client requirements.
Consultant Writer 1
Description
Under supervision of senior staff, contributes to production of educational
and promotional materials for technical and lay audiences. Assists with larger
publications and creates material for smaller projects.
Duties and Responsibilities
- Oversee and perform editorial tasks, including substantive editing, copyediting,
and proofreading, on larger publications
- Research, develop, and write promotional and educational material for smaller
projects
- Coordinate with editors and proofreaders to ensure accuracy in all documents
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors degree in a substantive
field with experience in writing and editing, or equivalent experience of
not less than five years
- Zero to two years experience in science and medical writing
- Familiarity with scientific terms and various styles, including American
Medical Association, Chicago, and U.S. Government Printing Office
- Proficiency with word processing software such as Microsoft Word or WordPerfect
- Proficiency with information research
Consultant Writer 2
Description
Under supervision of senior staff and project managers, creates promotional
and educational materials for technical and lay audiences.
Duties and Responsibilities
- Research, develop, and write promotional and educational materials using
established guidelines
- Perform editing tasks including substantive editing, copyediting, and proofreading
- Coordinate with editors and proofreaders to ensure accuracy in all documents
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors degree in a substantive
field with experience in writing and editing, or equivalent experience of
not less than five years
- Three years experience in science and medical writing, or a masters degree
plus one year experience, or a Ph.D. plus six months experience
- Familiarity with scientific terms and various styles, including American
Medical Association, Chicago, and U.S. Government Printing Office
- Proficiency with word processing software such as Microsoft Word or WordPerfect
- Proficiency with information research
Database Specialist 1
Description
Under the direction of a Project Manager, Program Manager, or Database Specialist
2, develops a plan and selects appropriate software for database projects that
meet client expectations; carries out plan and implements database; maintains
databases and troubleshoots problems.
Duties and Responsibilities
- Meet with project or program manager to review project purpose and goals
- Meet with client to review how database will be used within the overall
project
- Create a plan for developing the database, including fields and variables
- Select the appropriate software
- Ensure compatibility with client software and/or database uses
- Assist with budget development, when needed
- Oversee implementation of database
- Provide database maintenance services
Minimum Requirements
- Bachelors degree in computer science or equivalent experience
- Three to five years of database development experience
- Knowledge of cutting edge and traditional database software
- Proven ability to meet client needs and expectations
- Ability to converse without jargon so that client understands steps and
progress
- Ability to problem solve and to meet deadline requirements
- Ability to merge database work with Internet uses and technologies
- Ability to maintain database
Database Specialist 2
Description
Under the direction of a Project Manager or Program Manager, develops a plan
and selects appropriate software for database projects that meet client expectations;
carries out plan and implements database; maintains databases and troubleshoots
problems.
Duties and Responsibilities
- Meet with project or program manager to review project purpose and goals
- Meet with client to review how database will be used within the overall
project
- Create a plan for developing the database, including fields and variables
- Select the appropriate software
- Ensure compatibility with client software and/or database uses
- Assist with budget development, when needed
- Oversee implementation of database
Minimum Requirements
- Bachelors degree in computer science or equivalent experience
- Four to six years of database development experience
- Knowledge of cutting edge and traditional database software
- Proven ability to meet client needs and expectations
- Ability to converse without jargon so that client understands steps and
progress
- Ability to problem solve and to meet deadline requirements
- Ability to merge database work with Internet uses and technologies
Editorial Consultant
Description
Provides editorial expertise in needed areas, such as copyediting, proofreading,
checking of bluelines as well as developing style sheets and guidelines for
the development of publications and training others to follow the guidelines
and style sheets.
Duties and Responsibilities
- Copy edit text per client specifications and Palladian standards
- Train others to provide same copyediting skills
- Proofread text against original or against final manuscript if in blueline
or final stage
- Develop guidelines or style sheets for publication per agency needs
- Train others to follow guidelines
- Provide ad hoc editorial support
Minimum Requirements
- Bachelors degree or higher in journalism or related field
- At least three years of experience with editorial project
- Knowledge of GPO, APA, and other major style conventions
- Experience with publication or document guidelines and style sheets
- Ability to copy edit and proof with minimal errors (less than 2%)
Editorial Consultant 1
Description
Provides editorial expertise in needed areas, such as copy editing, proofreading, and checking proofs as well as developing style sheets and guidelines for the development of publications and training others to follow the guidelines and style sheets. Also conceptualizes publications, provides guidance regarding production steps and timelines, and performs quality-control checks.
Duties and Responsibilities
- Copy edit text per client specifications and Palladian standards.
- Train others to provide same copy editing skills.
- Proofread text against original or against final manuscript if proof or final stage.
- Develop and implement publication production plans.
- Develop guidelines or style sheets for publication per agency needs.
- Train others to follow guidelines.
- Provide ad hoc editorial support.
Minimum Requirements
- Bachelor’s degree or higher in journalism or related field.
- At least five years’ experience with editorial projects.
- Knowledge of GPO, APA, AMA, and other major style conventions.
- In-depth knowledge of publication production.
- Ability to copy edit and proof with minimal errors (less than 2%).
Evaluation/Topic Specialist
Description
Working with Conference Director and/or Program Manager, meets with client
to identify presentation issues or evaluation processes for meetings, workshops,
and conferences vis-a-vis the identified goals.
Duties and Responsibilities
- Meet with client
- Identify topical issues and/or evaluation processes
- Meet with Conference Director to map out needed resources and staff
- Revise plan to accommodate client needs and keep within budget
- Prepare for presentation or evaluation; document plan
- Give presentation/conduct evaluation
- Submit report on event activities and outcome
Minimum Requirements
- An advanced degree in relevant area (e.g., statistics, immunology, neuroscience,
health communications, criminal justice)
- Six to eight years directly applicable experience
- Significant, demonstrated knowledge in area of expertise
Evaluation Specialist
Description
Provides expertise in qualitative and quantitative evaluation specifically
for health related programs and initiatives, or related ones, such as education
or technical assistance projects.
Duties and Responsibilities
- Meet with client to identify program goals and objectives
- Identify specific objectives related to evaluation for outreach and/or public
education efforts
- Develop evaluation plans based on client needs and program mission and outcomes
- Revise plans based on client feedback
- Oversee implementation of plans as requested
- Assist with identifying appropriate staff for plan implementation
- Help with developing budgets and identifying needed resources
- Include both long and short-term evaluation goals in plans
Minimum Requirements
- Bachelors degree or higher in statistics or related evaluation field
- At least three years of experience with evaluation efforts
- Knowledge of statistics and various models for conducting evaluations with
initiatives in the public sector
- Experience applying above theory specifically in the health field
- Ability to write and implement plans that respond to client requirements
Event Marketer
Description
Working with Conference Director and/or Program Manager, meets with client
to conceptualize, plan, and market special events, such as trade shows, health
fairs, business forums, community meetings, and so on. Oversees the assignments
of all staff and consultants and vendors called in for special assignments related
to the marketing effort.
Duties and Responsibilities
- Meet with client
- Plan marketing phases, including all steps and timelines
- Meet with Conference Director to map out needed resources and staff
- Revise plan to accommodate client needs and keep within budget
- Facilitate media coverage
- Evaluate coverage and revise plan as needed
- Provide reports on effectiveness of marketing
- Keep client and conference director apprized of all progress
- Track and report all costs
Minimum Requirements
- Bachelors degree in marketing or related field
- At least three years applicable experience in event marketing
- Knowledge of marketing theory, the media, ways to approach the media, and
plan implementation for successful marketing efforts
- At least one demonstrated successful marketing effort
Event Planner/Facilitator
Description
Working with Conference Director and/or Program Manager, meets with client
to conceptualize, plan, and execute special events, such as trade shows, health
fairs, business forums, community meetings, and so on. Oversees the assignments
of all staff and consultants and vendors called in for special assignments related
to the event.
Duties and Responsibilities
- Meet with client
- Plan event, including all steps and timelines
- Meet with conference director to map out needed resources and staff
- Revise plan to accommodate client needs and keep within budget
- Orchestrate media coverage
- Organize vendors
- Oversee site preparation
- Coordinate all participants/contributors
- Execute plan
- Keep client and conference director apprised of all progress
- Track and report all costs
- Handle all follow-on activities
- Track and report on media coverage
- Submit report on event activities and outcome
Minimum Requirements
- Bachelors degree
- Eight years applicable experience in event planning.
- Knowledge of conference/event sites, contract negotiation, vendor participation,
and planning stages for events
- Some experience with media
Graphic Designer 3
Description
With the most limited corporate supervision, coordinates with project managers,
other artists/designers, writers, and editorial staff to produce print and/or
electronic materials. Develops the timeline and budget. Selects other appropriate
staff. Has direct client liaison at all phases. Coordinates graphics and acts
as liaison with printers, and service bureaus.
Duties and Responsibilities
- Meet with client to plan project vis-a-vis agency or program goals
- Coordinate with clients to develop timeline, budget, and process guidelines
- Create graphic concepts in response to client requests
- Select auxillary task order staff
- Ensure adequate resources to meet client expectations
- Conduct and/or oversee implementation of graphic concepts
- Conduct or oversee production and layout
- Prepare and submit files for printing
- Oversee printing or uploading to the Web, including checking printers' proofs,
press inspections and/or Web beta sites.
Minimum Requirements
- Bachelors degree in a related discipline
- Ten years graphic design experience. A masters degree substitutes for two
years experience. A Ph.D. substitutes for five years experience.
- A history of creating products and materials following communications theory
- Extensive knowledge of desktop publishing applications including Adobe Illustrator,
Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
Graphic Designer 2a
Description
Under supervision of Project Manager or Senior Graphic Designers, coordinates
with team of writers, editors, and graphic artists to produce publications and
educational and marketing materials and Web products. Acts as liaison with printers,
service bureaus, and clients.
Duties and Responsibilities
- Conceptualize, design, and create print and nonprint materials for clients
to help enhance messages
- Generate specifications for publications
- Design and produce educational materials to meet identified goals
- Develop marketing and promotional materials per client specifications
- Prepare and submit files for printing
Minimum Requirements
- Bachelors degree in a related discipline
- Seven years of graphic design and production experience. A masters degree
substitutes for two years of experience.
- A portfolio showing varied products communicating key messages
- Extensive knowledge of desktop publishing applications including Adobe Illustrator,
Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
Graphic Designer 2b
Description
Under supervision of Project Manager or Graphic Designer 3, coordinates with
team of writers, editors, and graphic artists to produce publications and educational
and marketing materials and Web products. Acts as liaison with printers, service
bureaus, and clients.
Duties and Responsibilities
- Meet with clients to discuss graphic needs
- Conceptualize, design, and create print and nonprint materials for clients
to help enhance messages
- Ensure that text and graphics processes are coordinated vis-a-vis daily
workload
- Generate specifications for publications and other products
- Design and produce educational materials to meet identified goals
- Develop marketing and promotional materials per client specifications
- Prepare and submit files for printing
Minimum Requirements
- Bachelors degree in a related discipline
- Eight years of graphic design and production experience. A masters degree
substitutes for two years of experience.
- A portfolio showing varied products communicating key messages
- Extensive knowledge of desktop publishing applications including Adobe Illustrator,
Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
HTML Web Software Specialist
Description
Under supervision of a Project Manager or Corporate Monitor, designs and codes
Web products and Web sites.
Duties and Responsibilities
- Analyze each product and assesses the best approach for coding
- Code per client requests
- Troubleshoot products if problems arise
Minimum Requirements
- Demonstrated expertise with HTML coding
- Familiarity with Web coding software
- Willingess to keep abreast of new coding software and improvements
Junior Consultant Rapporteur
Description
Under the guidance of more senior level staff, contributes to production of
meeting summaries for larger meetings and covers smaller meetings. Assists with
producing material for breakout sessions as information is obtained.
Duties and Responsibilities
- Attend meetings and take backup notes
- Attend breakout sessions and enter discussion into desktop computer to produce
outlines
- Assist with copies of documents needed for meetings
- Conduct research as need to flesh out summaries
- Contribute to the prodouction of follow-up documents, such as published
proceedings or summary reports
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors degree in a substantive
field with some experience in writing and editing
- Two to four years writing and editorial experience, including service as
a contributing reporter. A masters degree in English or journalism or a substantive
filed substitutes for two years experience. A Ph.D. in English or journalism
or a substantive field substitutes for four years experience.
Marketing Analyst
Description
Provides expertise in market analysis, including ability to assess demographics,
hold focus groups and intermediary interviews, and to assess marketing needs.
Duties and Responsibilities
- Meet with client to discuss program goals and objectives
- Identify specific marketing objectives and target groups
- Identify sociodemographics of groups and possible channels of communications
- Develop plans for collecting needed market information
- Refine plans based on client feedback
- Oversee implementation of plans as requested
- Assist with identifying appropriate staff for plan implementation
- Help with developing budgets and identifying needed resources
- Evaluate marketing activities and prepare report
Minimum Requirements
- Bachelors degree or higher in marketing, communications or related field
- At least three years of experience with market analysis, statistical analysis,
and demographics
- Knowledge of marketing and communications
- Experience applying above theories specifically in the health field
- Ability to write and implement plans that respond to client requirements
- Ability to conduct varied analyses, including multivariate analysis and
related types of qualitative work to achieve goals
Meeting Facilitator
Description
Working with Conference Director and/or Program Manager, prepares for and
facilitates meetings, workshops, and conferences.
Duties and Responsibilities
- Meet with client
- Identify meeting goals
- Prepare for meeting and become familiar with participants
- Plan facilitation and facilitate meeting
- Submit report on outcome of meeting with any recommendations for the future
Minimum Requirements
- Bachelors degree
- Six to eight years specific experience with meeting faciliation
- Knowledge of group dynamics, organizational facilitation, and consensus
development
Public Education Specialist
Description
Provides expertise in public education, especially using communications and
social marketing theory and its application to increase public awareness and
public information.
Duties and Responsibilities
- Meet with client to discuss program goals and objectives
- Identify specific objectives for public education or public awareness efforts
- Develop public education campaigns or initiatives based on communications
and social marketing and previous successful efforts and based on client needs
and program mission
- Revise plans based on client feedback
- Oversee implementation of plans as requested
- Assist with identifying appropriate staff for plan implementation
- Help with developing budgets and identifying needed resources
- Include consideration of evaluation components of plan and subsequent testing
Minimum Requirements
- Bachelors degree or higher in public health education, communications or
related field
- At least three years of experience with public health education, communications
and/or social marketing initiatives
- Knowledge of public health education issues and theory
- Experience applying above knowledge specifically with Federal agencies
- Ability to write and implement plans that respond to client requirements.
Rapporteur
Description
Under the guidance of senior level staff, contributes to production of meeting
summaries for larger meetings and covers smaller meetings. Assists with producing
material for breakout sessions as information is obtained.
Duties and Responsibilities
- Attend meetings and take detailed notes
- Attend breakout sessions and produce summaries for discussion by larger
audiences in the same day
- Contribute to the production of follow-up documents, such as published proceedings
or summary reports
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors degree in science
with demonstrated experience in writing and editing
- Ten years science/medical writing and editorial experience, including service
as a rapporteur. A masters degree in English or journalism substitutes for
two years experience, and a Ph.D. in English or journalism substitutes for
five years experience. A masters degree in a scientific discipline substitutes
for one year experience, and a Ph.D. in a science background substitutes for
four years experience.
Senior Consultant Rapporteur
Description
Supervises and coordinates production of meeting summaries. Produces material
for breakout sessions as information is obtained. Produce meeting proceedings.
Duties and Responsibilities
- Plan and schedule meeting summary assignments
- Organize other staff rapporteurs for meetings
- Attend meetings and take detailed notes
- Attend breakout sessions and produce summaries for discussion by larger
audiences in the same day
- Create follow-up documents, such as published proceedings or summary reports
- Collect additional backup information for appendices if needed
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors degree in substantive
field with demonstrated experience writing and editing
- Ten years writing and editorial experience, including service as a rapporteur.
A masters degree in English or journalism substitutes for two years experience,
and a Ph.D. in English or journalism substitutes for five years experience.
A masters degree in a scientific discipline substitutes for one year experience,
and a Ph.D. in a science background substitutes for four years experience.
Senior Consultant Writer
Description
Under limited supervision, conceptualizes and creates promotional and educational
materials including reports, newsletters, abstract books, invitations, brochures,
posters, factsheets, and post-meeting summaries. Should be able to create documents
for both technical and lay audiences.
Duties and Responsibilities
- Coordinate with clients to develop publication guidelines
- Research, develop, and write promotional and educational materials
- Perform editing tasks including substantive editing, copyediting, and proofreading
- Coordinate with editors and proofreaders to ensure accuracy in all documents
Minimum Requirements
- Bachelors degree in English or journalism, or a bachelors degree in a substantive
field with experience in writing and editing, or equivalent experience of
not less than five years
- Five years experience in science and medical writing, or a masters degree
plus three years experience, or a Ph.D. plus one year experience
- Familiarity with scientific terms and various styles, including American
Medical Association, Chicago, and U.S. Government Printing Office
- Proficiency with word processing software such as Microsoft Word or WordPerfect
- Proficiency with information research
Senior Web Designer
Description
With the most limited corporate supervision, coordinates with Project Managers,
other artists/designers, writers, and editorial staff to produce Web pages,
Web sites and Web products.print and/or electronic materials. Develops timelines
and budgets. Helps to select staff, and acts as liaison with Webmasters and
service bureaus.
Duties and Responsibilities
- Meet with client to plan project vis-a-vis agency or program goals
- Coordinate with clients to develop timeline, budget, and process guidelines
- Create graphic and Web concepts in response to client requests
- Select auxillary task order staff
- Ensure adequate resources to meet client expectations
- Conduct and/or oversee implementation of graphic concepts
- Conduct or oversee production and layout
- Prepare and submit files for uploading to the Webprinting
- Oversee printing or uploading to the Web, including checking test sites
and/or Web beta site
Minimum Requirements
- Bachelors degree in a related discipline
- Seven years graphic design experience, with at least two years of Web experience.
A masters degree substitutes for two years experience. A Ph.D. substitutes
for five years experience.
- A history of creating products and materials for the Web
- Extensive knowledge of desktop publishing applications including Adobe Illustrator,
Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
Web Administrator 3
Description
Provides management, planning and support for servers, networks and associated
equipment for specific clients. Responsible for desktop support, server administration,
network configuration and related duties such as system administration, operational
support and desktop support for Microsoft NT & 2000 systems.
Duties and Responsibilities
- Involved in the analysis and resolution of problems relating to hardware,
NT OS, applications software commonly used on NT systems
- Install and configure Windows TCP/IP networking support (Win9x, WinNT, Windows
2000)
- Administer and configure NTMail & Windows 2000 Server
- Optimize client use of Outlook and Outlook express
- Manage and perform backups
- Install, maintain and troubleshoot server hardware and software
- Provide application support
- Document all responsible subject matter into the MIS Knowledge Base
- Write purchase orders (POs) for hardware and software
- Provide weekly status reports
Minimum Requirements
- Strong expertise and experience with Microsoft BackOffice products, particularly
Commerce Site Server
- Five to eight years of experience performing system administration with
Network Administration experience a plus
- Experience in Web site design and maintenance a plus
- Knowledge of Windows NT, Windows 2000, Windows 2000 Advance Server Clustering,
Software Development, Software Engineering, Source Safe, MCSE Site Server,
SQL Server, BackOffice Products, MSDN, NTMail, Voice over IP
Web Database Specialist 1
Description
Assists Web Database Specialist 2 in maintaining applicant and participant
and othee Web databases.
Duties and Responsibilities
- Collect information regarding participants and applicants
- Enter information into database
- Check information for accuracy
Minimum Requirements
- High school diploma or equivalent
- Some knowledge of database software
Web Database Specialist 2
Description
Under the supervision of the Project Managers, keeps participant and application
and other Web databases updated.
Duties and Responsibilities
- Collect and assemble information on applicants or participants and enter
it into the appropriate database
- Check database information for accuracy
- Identify database problems and research solutions
Minimum Requirements
- High school diploma or equivalent experience
- Familiarity with database software and Internet search engines
Web Designer
Description
Under direction of Senior Web Designer or Project Managers, produce Web pages,
Web sites, and Web products.
Duties and Responsibilities
- Meet with project staff and project manager to review client request
- Create or assist with creating graphic and Web concepts in response to client
requests
- Use graphic approaches to convert print documents to Web compatibility
- Prepare and submit files for uploading to the Web
- Assist with uploading to the Web, including checking test sites and/or Web
beta site
Minimum Requirements
- Bachelors degree in a related discipline
- At least three years graphic design experience, with at least one year of
Web experience. A masters degree substitutes for two years experience. A Ph.D.
substitutes for five years experience.
- Examples of creating products and materials for the Web
- Knowledge of desktop publishing applications including Adobe Illustrator,
Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
Web Graphic Designer 1
Description
Under supervision of Project Manager or senior graphic designers, works with
other writers, editors, and graphic artists to produce Web sites and Web pages
and other Web products. Acts as liaison with webmasters and vendors.
Duties and Responsibilities
- Conceptualize, design, and create Web pages and Web sites
- Generate specifications for Web sites and products
- Design and produce materialsand other graphics to meet identified goals
- Develop marketing and promotional materials per client specifications
- Prepare and submit files for uploading to the Web
Minimum Requirements
- Bachelors degree in a related discipline
- One to three years of graphic design and production experience with at least
six months of previous Web experience. A masters degree substitutes for two
years of experience.
- A portfolio showing some Web products
- Knowledge of Web software and desktop publishing applications including
Adobe Illustrator, Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
Web Graphic Designer 2
Description
Under supervision of Project Manager or senior graphic designers, coordinates
with team of writers, editors, and graphic artists to produce Web sites and
Web pages and other Web products. Acts as liaison with Webmasters and vendors.
Duties and Responsibilities
- Conceptualize, design, and create Web pages and Web sites
- Generate specifications for Web sites and products
- Design and produce materials and other graphics to meet identified goals
- Develop marketing and promotional materials per client specifications
- Prepare and submit files for uploading to the Web
Minimum Requirements
- Bachelors degree in a related discipline
- Three to five years of graphic design and production experience with at
least one year of previous Web experience. A masters degree substitutes for
two years of experience.
- A portfolio showing varied Web products communicating key messages
- Knowledge of Web software and desktop publishing applications including
Adobe Illustrator, Adobe Pagemaker, Adobe Photoshop, and QuarkExpress
Web Site Architect 1
Description
Under supervision of a project manager or corporate monitor, designs and codes
superior technical solutions for client engagements.
Duties and Responsibilities
- Utilize an understanding of technical and functional design requirements
to design, code, and test technical e-business solutions and create prototypes
for client engagements
- Assist in physical and logical database design.
- Identify system deficiencies and recommends solutions for client engagements
- Leads small teams of developers and assist in the enforcement of project
and development deadlines
- Write effective stored procedures and demonstrate proficiency with physical
and logical database design
- Understand advanced relational database concepts and possess demonstrated
work experience with at least one relational database management system
- Create effective XSL stylesheets and read and understand XML schemas
- Remain current on Web development strategies, trends, and emerging technologies
Participate in internal training programs and works to attain appropriate
professional certifications
Minimum Requirements
- Generally holds at least a four-year degree and possesses one to three
years experience in Web development or a related field
- Demonstrates proficiency in at least one of the following programming languages:
Visual Basic, Java, or C++
exhibits proficiency in HTML and familiarity with XML/XSL
- Understands client/server and internet systems architectures
- Demonstrates familiarity with object and component methodology and technology
- Possesses an understanding of DCOM/CORBA or equivalent
Web Site Architect 2
Description
Under supervision of a Project Manager or Corporate Monitor, designs and codes
superior technical solutions for client engagements.
Duties and Responsibilities
- Create efficient and logical databases for clients
- Recognize system deficiencies and implement effective technical solutions
- Assist in the facilitation of team and client meetings
- Employ many different database design techniques and demonstrate work experience
with more than one relational database management system
- Create XML schemas
- Understand the benefits of various programming languages
- Remain current on Web development strategies, trends and emerging technologies
- Participate in internal training programs and work to attain appropriate
professional certifications
Minimum Requirements
- Holds at least a four-year degree and possesses three to five years experience
in Web development or a related field
- Demonstrates expert knowledge of at least one of the following programming
languages: Visual Basic, Java, or C++
- Possesses significant knowledge of client/server and internet systems architectures
- Possesses an understanding of complex database concepts as well as the implications
of different database designs
- Possesses a thorough understanding of HTML and browser specific compatibility
issues
- Understands the benefits of the various design methodologies and object
oriented environments
Web Writer
Description
Under the supervision of a Senior Web Writer or a Project Manager, assists
with conceptualizing and creating content for Web sites. Should be able to create
text for both technical and lay audiences.
Duties and Responsibilities
- Participate in client meetings
- Research, develop, and write materials for Web sites
- Perform editing tasks including substantive editing, copyediting, and proofreading
- Coordinate with editors and proofreaders to ensure accuracy in all text
Minimum Requirements
- Bachelors degree in English, communications, or journalism, or a bachelors
degree in a substantive field with some experience in Web writing and editing
- Familiarity with scientific and/or research terms and various styles, including
American Medical Association, Chicago, and U.S. Government Printing Office
- Familiarity with Web site formatting
- At least two years experience in medical, health, or social science writing,
or a masters degree plus three years experience, or a Ph.D. plus one year
experience
- Proficiency with word processing software such as Microsoft Word or WordPerfect
- Proficiency with information research
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