SPECIAL
NOTICE TO AGENCIES: Small Business Participation
SBA
strongly supports the participation of small business concerns in the Federal
Supply Schedules Program. To enhance Small Business Participation SBA policy
allows agencies to include in their procurement base and goals, the dollar
value of orders expected to be placed against the Federal Supply Schedules, and
to report accomplishments against these goals.
For orders
exceeding the micropurchase threshold, FAR 8.404 requires agencies to consider
the catalogs/pricelists of at least three schedule contractors or consider
reasonably available information by using the GSA Advantage!
on-line shopping service (www.gsaadvantage.gov ). The
catalogs/pricelists, GSA Advantage! and the Federal Supply
Service Home Page(www.fss.gsa.gov )
contain information on a broad array of products and services offered by small
business concerns.
This
information should be used as a tool to assist ordering activities in meeting
or exceeding established small business goals. It should also be used as a tool
to assist in including small, small disadvantaged, and women-owned small
businesses among those considered when selecting pricelists for a best value
determination.
For orders
exceeding the micropurchase threshold, customers are to give preference to
small business concerns when two or more items at the same delivered price will
satisfy their requirement.
1. Geographic Scope of Contract
Domestic delivery is delivery within the 48
contiguous states, Alaska, Hawaii, Puerto Rico, Washington, DC, and U.S.
Territories. Domestic delivery also includes a port or consolidation point,
within the aforementioned areas, for orders received from overseas activities.
Overseas delivery is delivery to points outside of
the 48 contiguous states, Washington, DC, Alaska, Hawaii, Puerto Rico, and U.S.
Territories.
Offerors are requested to check one of the following
boxes:
[ ] The Geographic
Scope of Contract will be domestic and overseas delivery.
[ ] The Geographic
Scope of Contract will be overseas delivery only.
[X] The Geographic
Scope of Contract will be domestic delivery only.
2. Contractor's Ordering Address
and Payment Information
Contractors are required to accept credit
cards for payments equal to or less than the micro‑purchase threshold for
oral or written delivery orders. Credit cards will be acceptable for
payment above the micro-purchase threshold. In addition, bank account
information for wire transfer payments will be shown on the invoice.
Keywest Technology, Inc.
14563 W. 96th Terr.
Lenexa, KS 66215
The following telephone number(s) can
be used by ordering activities to obtain technical and/or ordering assistance: 913.492.4666
or 800.331.2019
3. LIABILITY FOR INJURY OR DAMAGE
The Contractor shall not be liable for
any injury to ordering activity personnel or damage to ordering activity
property arising from the use of equipment maintained by the Contractor, unless
such injury or damage is due to the fault or negligence of the Contractor.
4. Statistical Data for Government
Ordering Office Completion of Standard Form 279
Block 9: G.
Order/Modification Under Federal Schedule
Block 16: Data Universal Numbering System (DUNS) Number: 10-376-1193
Block 30: Type of Contractor - B. Other Small Business
Block 31: Woman-Owned Small Business - Yes
Block 36: Contractor's Taxpayer Identification Number (TIN): 48-0930181
4a. CAGE
Code: 1MSD9
4b. Contractor has registered with the Central
Contractor Registration Database.
5. FOB Destination
6. DELIVERY
SCHEDULE
a. TIME
OF DELIVERY: The Contractor shall deliver to destination within the number of
calendar days after receipt of order (ARO), as set forth below:
|
SPECIAL ITEM NUMBER
|
DELIVERY TIME (Days ARO)
|
|
132-8
|
30 Days ARO
|
|
132-12
|
*
|
|
132-33
|
30 Days ARO
|
|
132-34
|
*
|
|
132-50
|
*
|
|
*As negotiated between Ordering Agency and Contractor
|
b. URGENT
REQUIREMENTS: When the Federal Supply Schedule contract delivery period does
not meet the bona fide urgent delivery requirements of an ordering activity,
ordering activities are encouraged, if time permits, to contact the Contractor
for the purpose of obtaining accelerated delivery. The Contractor shall reply
to the inquiry within 3 workdays after receipt. (Telephonic replies shall be
confirmed by the Contractor in writing.) If the Contractor offers an
accelerated delivery time acceptable to the ordering activity, any order(s)
placed pursuant to the agreed upon accelerated delivery time frame shall be
delivered within this shorter delivery time and in accordance with all other
terms and conditions of the contract.
7. DISCOUNTS
-- PRICES SHOWN ARE NET PRICES; BASIC DISCOUNTS HAVE BEEN DEDUCTED
a. Prompt
Payment: 0% - 30 days from receipt of invoice or date of
acceptance, whichever is later.
b. Quantity:
NONE
c. Dollar
Volume: NONE
d. Government Educational Institutions: Government
Educational Institutions are offered the same discounts as all other Ordering
Agency customers.
e. Other: NONE
8. TRADE
AGREEMENTS ACT OF 1979, AS AMENDED
All items are U.S. made end products, designated country end products, Caribbean Basin country end products,
Canadian end products, or Mexican end products as defined in the Trade
Agreements Act of 1979, as amended.
9. STATEMENT
CONCERNING AVAILABILITY OF EXPORT PACKING: N/A*
10. SMALL
REQUIREMENTS
The
minimum dollar value of orders to be issued is $ 2,500.00.
11. MAXIMUM
ORDER (All dollar amounts are exclusive of any discount for prompt
payment.)
a. The Maximum Order value for the following Special Item
Numbers (SINs) is $500,000:
Special Item Number 132-8 - Purchase
of Equipment
Special Item Number 132-12
Maintenance of Equipment
Special Item Number 132-33 - Perpetual Software Licenses
Speical Item Number 132-34
Maintenance of Software
b. The Maximum Order value for the following Special Item
Number (SIN) is $25,000:
Special Item Number 132-50 - Training Courses
12. ORDERING PROCEEDURES FOR FEDERAL SUPPLY
SCHEDULE CONTRACTS
Ordering activities shall use the ordering procedures of Federal
Acquisition Regulation (FAR) 8.405 when placing an order or establishing a BPA
for supplies or services. These procedures apply to all schedules.
a. FAR 8.405-1 Ordering procedures for supplies,
and services not requiring a statement of work.
b. FAR 8.405-2 Ordering procedures for services
requiring a statement of work.
13. FEDERAL
INFORMATION TECHNOLOGY/TELECOMMUNICATION STANDARDS REQUIREMENTS
Ordering activities acquiring products
from this Schedule must comply with the provisions of the Federal Standards
Program, as appropriate (reference: NIST Federal Standards Index). Inquiries
to determine whether or not specific products listed herein comply with Federal
Information Processing Standards (FIPS) or Federal Telecommunication Standards
(FED-STDS), which are cited by ordering activities, shall be responded to
promptly by the Contractor.
13.1 FEDERAL
INFORMATION PROCESSING STANDARDS PUBLICATIONS (FIPS PUBS) Information
Technology products under this Schedule that do not conform to Federal Information
Processing Standards (FIPS) should not be acquired unless a waiver has been
granted in accordance with the applicable "FIPS Publication."
Federal Information Processing Standards Publications (FIPS PUBS) are issued by
the U.S. Department of Commerce, National Institute of Standards and
Technology (NIST), pursuant to National Security Act. Information concerning
their availability and applicability should be obtained from the National
Technical Information Service (NTIS), 5285 Port Royal Road, Springfield, Virginia 22161. FIPS PUBS include voluntary standards when these are adopted for Federal
use. Individual orders for FIPS PUBS should be referred to the NTIS Sales
Office, and orders for subscription service should be referred to the NTIS
Subscription Officer, both at the above address, or telephone number (703)
487-4650.
13.2 FEDERAL
TELECOMMUNICATION STANDARDS (FED-STDS)
Telecommunication products under this
Schedule that do not conform to Federal Telecommunication Standards (FED-STDS)
should not be acquired unless a waiver has been granted in accordance with the
applicable "FED-STD." Federal Telecommunication Standards are issued
by the U.S. Department of Commerce, National Institute of Standards and
Technology (NIST), pursuant to National Security Act. Ordering information and
information concerning the availability of FED-STDS should be obtained from the
GSA, Federal Supply Service, Specification Section, 470 East L Enfant Plaza, Suite 8100, SW, Washington, DC 20407, telephone number (202)619-8925. Please include a
self-addressed mailing label when requesting information by mail. Information
concerning their applicability can be obtained by writing or calling the U.S.
Department of Commerce, National Institute of Standards and Technology, Gaithersburg , MD 20899, telephone number (301)975-2833.
14. CONTRACTOR TASKS / SPECIAL REQUIREMENTS (C-FSS-370)
(NOV 2001) FSS A/L
FC 01-5
(a) Security Clearances: The Contractor
may be required to obtain/possess varying levels of security clearances in the
performance of orders issued under this contract. All costs associated with
obtaining/possessing such security clearances should be factored into the price
offered under the Multiple Award Schedule.
(b) Travel: The Contractor may be
required to travel in performance of orders issued under this contract.
Allowable travel and per diem charges are governed by Pub .L. 99-234 and FAR
Part 31, and are reimbursable by the ordering agency or can be priced as a
fixed price item on orders placed under the Multiple Award Schedule. The
Industrial Funding Fee does NOT apply to travel and per diem charges.
NOTE: Refer to
FAR Part 31.205-46 Travel Costs, for allowable costs that pertain to official
company business travel in regards to this contract.
(c) Certifications, Licenses and
Accreditations: As a commercial practice, the Contractor may be required to
obtain/possess any variety of certifications, licenses and accreditations for
specific FSC/service code classifications offered. All costs associated with
obtaining/ possessing such certifications, licenses and accreditations should
be factored into the price offered under the Multiple Award Schedule program.
(d) Insurance: As a commercial practice,
the Contractor may be required to obtain/possess insurance coverage for
specific FSC/service code classifications offered. All costs associated with
obtaining/possessing such insurance should be factored into the price offered
under the Multiple Award Schedule program.
(e) Personnel: The Contractor may be
required to provide key personnel, resumes or skill category descriptions in
the performance of orders issued under this contract. Ordering activities may
require agency approval of additions or replacements to key personnel.
(f) Organizational Conflicts of
Interest: Where there may be an organizational conflict of interest as
determined by the ordering agency, the Contractor s participation in such order
may be restricted in accordance with FAR Part 9.5.
(g) Documentation/Standards: The
Contractor may be requested to provide products or services in accordance with
rules, regulations, OMB orders, standards and documentation as specified by the
agency s order.
(h) Data/Deliverable Requirements: Any
required data/deliverables at the ordering level will be as specified or
negotiated in the agency s order.
(i) Government-Furnished Property: As
specified by the agency s order, the Government may provide property,
equipment, materials or resources as necessary.
(j) Availability of Funds: Many
Government agencies operating funds are appropriated for a specific fiscal
year. Funds may not be presently available for any orders placed under the
contract or any option year. The Government s obligation on orders placed under
this contract is contingent upon the availability of appropriated funds from
which payment for ordering purposes can be made. No legal liability on the
part of the Government for any payment may arise until funds are available to
the ordering Contracting Officer.
15. CONTRACT
ADMINISTRATION FOR ORDERING ACTIVITIES
Any ordering activity, with respect to
any one or more delivery orders placed by it under this contract, may exercise
the same rights of termination as might the GSA Contracting Officer under
provisions of FAR 52.212-4, paragraphs (l) Termination for the ordering
activity s convenience, and (m) Termination for Cause (See C.1.)
16. GSA
Advantage!
GSA Advantage! is an on-line,
interactive electronic information and ordering system that provides on-line
access to vendors' schedule prices with ordering information. GSA Advantage!
will allow the user to perform various searches across all contracts including,
but not limited to:
(1) Manufacturer;
(2) Manufacturer's Part Number; and
(3) Product categories.
Agencies can browse GSA Advantage! by
accessing the Internet World Wide Web utilizing a browser (ex.: NetScape). The
Internet address is http://www.gsaadvantage.gov
.
17. PURCHASE
OF OPEN MARKET ITEMS
NOTE: Open Market Items are also
known as incidental items, noncontract items, non-Schedule items, and items not
on a Federal Supply Schedule contract. . ODCs (Other Direct Costs) are not
part of this contract and should be treated as open market purchases. Ordering
Activities procuring open market items must follow FAR 8.402(f).
For administrative convenience, an
ordering activity contracting officer may add items not on the Federal Supply
Multiple Award Schedule (MAS) -- referred to as open market items -- to a
Federal Supply Schedule blanket purchase agreement (BPA) or an individual task
or delivery order, only if-
(1) All
applicable acquisition regulations pertaining to the purchase of the items not
on the Federal Supply Schedule have been followed (e.g., publicizing (Part 5),
competition requirements (Part 6), acquisition of commercial items (Part 12),
contracting methods (Parts 13, 14, and 15), and small business programs (Part
19));
(2) The
ordering activity contracting officer has determined the price for the items
not on the Federal Supply Schedule is fair and reasonable;
(3) The
items are clearly labeled on the order as items not on the Federal Supply
Schedule; and
(4) All
clauses applicable to items not on the Federal Supply Schedule are included in
the order.
18. CONTRACTOR
COMMITMENTS, WARRANTIES AND REPRESENTATIONS
a. For
the purpose of this contract, commitments, warranties and representations
include, in addition to those agreed to for the entire schedule contract:
(1) Time of delivery/installation quotations for individual
orders;
(2) Technical
representations and/or warranties of products concerning performance, total
system performance and/or configuration, physical, design and/or functional
characteristics and capabilities of a product/equipment/ service/software
package submitted in response to requirements which result in orders under
this schedule contract.
(3) Any representations
and/or warranties concerning the products made in any literature, description,
drawings and/or specifications furnished by the Contractor.
b. The
above is not intended to encompass items not currently covered by the GSA Schedule
contract.
19. OVERSEAS
ACTIVITIES
The terms and conditions of this
contract shall apply to all orders for installation, maintenance and repair of
equipment in areas listed in the pricelist outside the 48 contiguous states and
the District of Columbia, except as indicated below:
N/A
Upon request of the Contractor, the
ordering activity may provide the Contractor with logistics support, as
available, in accordance with all applicable ordering activity regulations.
Such ordering activity support will be provided on a reimbursable basis, and
will only be provided to the Contractor's technical personnel whose services
are exclusively required for the fulfillment of the terms and conditions of
this contract.
20. BLANKET
PURCHASE AGREEMENTS (BPAs)
The use of BPAs under any schedule
contract to fill repetitive needs for supplies or services is allowable. BPAs
may be established with one or more schedule contractors. The number of BPAs
to be established is within the discretion of the ordering activity
establishing the BPA and should be based on a strategy that is expected to
maximize the effectiveness of the BPA(s). Ordering activities shall follow FAR
8.405-3 when creating and implementing BPA(s).
21. CONTRACTOR
TEAM ARRANGEMENTS
Contractors participating in
contractor team arrangements must abide by all terms and conditions of their
respective contracts. This includes compliance with Clauses 552.238-74,
Industrial Funding Fee and Sales Reporting, i.e., each contractor (team member)
must report sales and remit the IFF for all products and services provided
under its individual contract.
22.
INSTALLATION, DEINSTALLATION, REINSTALLATION
The Davis-Bacon Act (40 U.S.C.
276a-276a-7) provides that contracts in excess of $2,000 to which the United
States or the District of Columbia is a party for construction, alteration, or
repair (including painting and decorating) of public buildings or public works
with the United States, shall contain a clause that no laborer or mechanic
employed directly upon the site of the work shall received less than the
prevailing wage rates as determined by the Secretary of Labor. The requirements
of the Davis-Bacon Act do not apply if the construction work is incidental to
the furnishing of supplies, equipment, or services. For example, the
requirements do not apply to simple installation or alteration of a public
building or public work that is incidental to furnishing supplies or equipment
under a supply contract. However, if the construction, alteration or repair is
segregable and exceeds $2,000, then the requirements of the Davis-Bacon Act
applies.
The ordering activity issuing the task
order against this contract will be responsible for proper administration and
enforcement of the Federal labor standards covered by the Davis-Bacon Act. The
proper Davis-Bacon wage determination will be issued by the ordering activity
at the time a request for quotations is made for applicable construction
classified installation, deinstallation, and reinstallation services under SIN
132-8.
23. SECTION
508 COMPLIANCE.
If applicable, Section 508 compliance
information on the supplies and services in this contract are available in
Electronic and Information Technology (EIT) at the following: www.keywesttechnology.com
The EIT standard can be found at: www.Section508.gov/.
24. PRIME
CONTRACTOR ORDERING FROM FEDERAL SUPPLY SCHEDULES.
Prime Contractors (on cost
reimbursement contracts) placing orders under Federal Supply Schedules, on
behalf of an ordering activity, shall follow the terms of the applicable
schedule and authorization and include with each order
(a) A copy of the authorization from
the ordering activity with whom the contractor has the prime contract
(unless a copy was previously furnished to the Federal Supply Schedule
contractor); and
(b) The following statement:
This order is placed under written
authorization from _______ dated _______. In the event of any inconsistency
between the terms and conditions of this order and those of your Federal Supply
Schedule contract, the latter will govern.
25. INSURANCE WORK
ON A GOVERNMENT INSTALLATION (JAN 1997)(FAR 52.228-5)28.310
(a) The Contractor shall, at its own
expense, provide and maintain during the entire performance of this contract,
at least the kinds and minimum amounts of insurance required in the Schedule or
elsewhere in the contract.
(b) Before commencing work under this
contract, the Contractor shall notify the Contracting Officer in writing that
the required insurance has been obtained. The policies evidencing required
insurance shall contain an endorsement to the effect that any cancellation or
any material change adversely affecting the Government's interest shall not be
effective
(1) For such period as the laws of the State in
which this contract is to be performed prescribe; or
(2) Until 30 days after the insurer or the
Contractor gives written notice to the Contracting Officer, whichever period is
longer.
(c) The Contractor shall insert the
substance of this clause, including this paragraph (c), in subcontracts under
this contract that require work on a Government installation and shall require
subcontractors to provide and maintain the insurance required in the Schedule
or elsewhere in the contract. The Contractor shall maintain a copy of all
subcontractors' proofs of required insurance, and shall make copies available
to the Contracting Officer upon request.
26. SOFTWARE INTEROPERABILITY.
Offerors are
encouraged to identify within their software items any component interfaces
that support open standard interoperability. An item s interface may be
identified as interoperable on the basis of participation in a Government
agency-sponsored program or in an independent organization program. Interfaces
may be identified by reference to an interface registered in the component
registry located at http://www.core.gov.
27. ADVANCE PAYMENTS
A payment under this contract to
provide a service or deliver an article for the United States Government may
not be more than the value of the service already provided or the article
already delivered. Advance or pre-payment is not authorized or allowed under
this contract. (31 U.S.C. 3324)
1. MATERIAL
AND WORKMANSHIP
All equipment
furnished hereunder must satisfactorily perform the function for which it is
intended.
2. ORDER
Written
orders, EDI orders (GSA Advantage! and FACNET), credit card orders, and orders
placed under blanket purchase agreements (BPA) agreements shall be the basis
for purchase in accordance with the provisions of this contract. If time of
delivery extends beyond the expiration date of the contract, the Contractor
will be obligated to meet the delivery and installation date specified in the
original order. For credit card orders and BPAs, telephone orders are
permissible.
3. TRANSPORTATION
OF EQUIPMENT
FOB
DESTINATION. Prices cover equipment delivery to destination, for any location
within the geographic scope of this contract.
4. INSTALLATION
AND TECHNICAL SERVICES
a. INSTALLATION. When the
equipment provided under this contract is not normally self-installable, the
Contractor's technical personnel shall be available to the ordering activity,
at the ordering activity's location, to install the equipment and to train
ordering activity personnel in the use and maintenance of the equipment. The
charges, if any, for such services are listed below, or in the price schedule:
Please
refer to the proposed GSA Pricelist for installation rates.
b.
INSTALLATION, DEINSTALLATION, REINSTALLATION. The Davis-Bacon
Act (40 U.S.C. 276a-276a-7) provides that contracts in excess of $2,000 to
which the United States or the District of Columbia is a party for
construction, alteration, or repair (including painting and decorating) of
public buildings or public works with the United States, shall contain a clause
that no laborer or mechanic employed directly upon the site of the work shall
received lessthan the prevailing wage rates as determined by the Secretary of
Labor. The requirements of the Davis-Bacon Act do not apply if the
construction work is incidental to the furnishing of supplies, equipment, or services.
For example, the requirements do not apply to simple installation or alteration
of a public building or public work that is incidental to furnishing supplies
or equipment under a supply contract. However, if the construction, alteration
or repair is segregable and exceeds $2,000, then the requirements of the
Davis-Bacon Act applies.
The ordering activity issuing the
task order against this contract will be responsible for proper administration
and enforcement of the Federal labor standards covered by the Davis-Bacon Act.
The proper Davis-Bacon wage determination will be issued by the ordering
activity at the time a request for quotations is made for applicable
construction classified installation, deinstallation, and reinstallation
services under SIN 132-8.
c. OPERATING AND
MAINTENANCE MANUALS. The Contractor shall furnish the ordering activity with
one (1) copy of all operating and maintenance manuals which are normally
provided with the equipment being purchased.
5. INSPECTION/ACCEPTANCE
The Contractor
shall only tender for acceptance those items that conform to the requirements
of this contract. The ordering activity reserves the right to inspect or test
any equipment that has been tendered for acceptance. The ordering activity may
require repair or replacement of nonconforming equipment at no increase in
contract price. The ordering activity must exercise its postacceptance rights
(1) within a reasonable time after the defect was discovered or should have
been discovered; and (2) before any substantial change occurs in the condition
of the item, unless the change is due to the defect in the item.
6. WARRANTY
a. Unless specified
otherwise in this contract, the Contractor s standard commercial warranty as
stated in the contract s commercial pricelist will apply to this contract.
b. The Contractor warrants
and implies that the items delivered hereunder are merchantable and fit for use
for the particular purpose described in this contract.
c. Limitation of
Liability. Except as otherwise provided by an express or implied warranty, the
Contractor will not be liable to the ordering activity for consequential
damages resulting from any defect or deficiencies in accepted items.
d. If inspection and repair
of defective equipment under this warranty will be performed at the
Contractor's plant, the address is as follows:
Keywest Technology
Inc.
14563 W. 96th
Terrace
Lenexa, Kansas 66215
Phone: 913-492
4666 Toll Free: 1800-331 2019 Fax: 913-322 1864
Internet Address: www.keywesttechnology.com
7. PURCHASE
PRICE FOR ORDERED EQUIPMENT
The purchase
price that the ordering activity will be charged will be the ordering activity
purchase price in effect at the time of order placement.
8. RESPONSIBILITIES
OF THE CONTRACTOR
The Contractor
shall comply with all laws, ordinances, and regulations (Federal, State, City
or otherwise) covering work of this character, and shall include all costs, if
any, of such compliance in the prices quoted in this offer.
9. TRADE-IN
OF INFORMATION TECHNOLOGY EQUIPMENT
When an
ordering activity determines that Information Technology equipment will be
replaced, the ordering activity shall follow the contracting policies and
procedures in the Federal Acquisition Regulation (FAR), the policies and
procedures regarding disposition of information technology excess personal
property in the Federal Property Management Regulations (FPMR) (41 CFR
101-43.6), and the policies and procedures on exchange/sale contained in the
FPMR (41 CFR part 101-46).
TERMS
AND CONDITIONS APPLICABLE TO MAINTENANCE, REPAIR
SERVICE AND REPAIR PARTS/SPARE PARTS FOR GOVERNMENT-OWNED
GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY
EQUIPMENT (AFTER EXPIRATION OF GUARANTEE/WARRANTY
PROVISIONS AND/OR WHEN REQUIRED SERVICE IS NOT COVERED
BY GUARANTEE/WARRANTY PROVISIONS) AND FOR LEASED EQUIPMENT
(SPECIAL ITEM NUMBER 132-12)
1. SERVICE
AREAS
Repair
services will be performed at the Contractor's plant(s) listed below:
Keywest Technology Inc.
14563 W. 96th
Terrace
Lenexa, Kansas 66215
Ordering activities must call for RMA.
2. MAINTENANCE
ORDER
a. Agencies
may use written orders, EDI orders, credit card orders, or BPAs, for ordering
maintenance under this contract. The Contractor shall confirm orders within
fifteen (15) calendar days from the date of receipt, except that confirmation
of orders shall be considered automatic for renewals for maintenance(Special
Item Number 132-12). Automatic acceptance oforder renewals for maintenance
service shall apply for machines which may have been discontinued from use for
temporary periods of time not longer than 120 calendar days. If the order is
not confirmed by the Contractor as prescribed by this paragraph, the order
shall be considered to be confirmed by the Contractor.
b. The
Contractor shall honor orders for maintenance for the duration of the contract
period or a lessor period of time, for the equipment shown in the pricelist.
Maintenance service shall commence on a mutually agreed upon date, which will
be written into the maintenance order. Maintenance orders shall not be made
effective before the expiration of any applicable maintenance and parts
guarantee/warranty period associated with the purchase of equipment. Orders
for maintenance service shall not extend beyond the end of the contract period.
c. Maintenance
may be discontinued by the ordering activity on thirty (30) calendar days
written notice, or shorter notice when agreed to by the Contractor; such notice
to become effective thirty (30) calendar days from the date on the
notification. However, the ordering activity may extend the original
discontinuance date upon written notice to the Contractor, provided that such
notice is furnished at least ten (10) calendar days prior to the original
discontinuance date.
d. Annual
Funding. When annually appropriated funds are cited on a maintenance order,
the period of maintenance shall automatically expire on September 30th of the
contract period, or at the end of the contract period, whichever occurs first.
Renewal of a maintenance order citing the new appropriation shall be required,
if maintenance is to continue during any remainder of the contract period.
e. Cross-year
Funding Within Contract Period. Where an ordering activity's specific
appropriation authority provides for funds in excess of a 12 month, fiscal year
period, the ordering activity may place an order under this schedule contract
for a period up to the expiration of the contract period, notwithstanding the intervening
fiscal years.
f. Ordering
activities should notify the Contractor in writing thirty (30) calendar days
prior to the expiration of maintenance service, if maintenance is to be
terminated at that time. Orders for continued maintenance will be required if
maintenance is to be continued during the subsequent period.
3. REPAIR
SERVICE AND REPAIR PARTS/SPARE PARTS ORDERS
a. Agencies
may use written orders, EDI orders, credit card orders, blanket purchase
agreements (BPAs), or small order procedures for ordering repair service and/or
repair parts/spare parts under this contract. Orders for repair service shall
not extend beyond the end of the contract period.
b. When
repair service is ordered, only one chargeable repairman shall be dispatched to
perform repair service, unless the ordering activity agrees, in advance, that
additional repair personnel are required to effect repairs.
4. LOSS
OR DAMAGE
When the
Contractor removes equipment to his establishment for repairs, the Contractor
shall be responsible for any damage or loss, from the time the equipment is
removed from the ordering activity installation, until the equipment is
returned to such installation.
5. SCOPE
a. The
Contractor shall provide maintenance for all equipment listed herein, as
requested by the ordering activity during the contract term. Repair service
and repair parts/spare parts shall apply exclusively to the equipment
types/models within the scope of this Information Technology Schedule.
b. Equipment
placed under maintenance service shall be in good operating condition.
(1) In
order to determine that the equipment is in good operating condition, the
equipment shall be subject to inspection by the Contractor, without charge to
the ordering activity.
(2) Costs
of any repairs performed for the purpose of placing the equipment in good
operating condition shall be borne by the Contractor, if the equipment was
under the Contractor's guarantee/warranty or maintenance responsibility prior
to the effective date of the maintenance order.
(3) If
the equipment was not under the Contractor's responsibility, the costs
necessary to place the equipment in proper operating condition are to be borne
by the ordering activity, in accordance with the provisions of Special Item
Number 132-12 (or outside the scope of this contract).
6. RESPONSIBILITIES
OF THE ORDERING ACTIVITY
a. Ordering
activity personnel shall not perform maintenance or attempt repairs to
equipment while such equipment is under the purview of a maintenance order, unless
agreed to by the Contractor.
b. Subject
to security regulations, the ordering activity shall permit access to the
equipment which is to be maintained or repaired.
7. RESPONSIBILITIES
OF THE CONTRACTOR
For
equipment not covered by a maintenance contract or warranty, the Contractor's
repair service personnel shall complete repairs as soon as possible after
notification by the ordering activity that service is required. Within the
service areas, this repair service should normally be done within 4 hours after
notification.
8. MAINTENANCE
RATE PROVISIONS
a. The
Contractor shall bear all costs of maintenance, including labor, parts, and
such other expenses as are necessary to keep the equipment in good operating
condition, provided that the required repairs are not occasioned by fault or
negligence of the ordering activity.
b. REGULAR
HOURS
The
basic monthly rate for each make and model of equipment shall entitle the
ordering activity to maintenance service during a mutually agreed upon nine (9)
hour principal period of maintenance, Monday through Friday, exclusive of
holidays observed at the ordering activity location.
c. AFTER
HOURS
Should the
ordering activity require that maintenance be performed outside of Regular
Hours, charges for such maintenance, if any, will be specified in the
pricelist. Periods of less than one hour will be prorated to the
nearest quarter hour.
d. TRAVEL
AND TRANSPORTATION
If any charge
is to apply, over and above the regular maintenance rates, because of the distance
between the ordering activity location and the Contractor's service area, the
charge will be:
Not Applicable; all service will
be performed at the contractor s site. [ See #1 of this section]
e. QUANTITY
DISCOUNTS
Quantity discounts from listed maintenance
service rates for multiple equipment owned and/or leased by a ordering
activity are indicated below:
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Quantity Range
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Discounts
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________ Units
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_none___%
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________ Units
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_none___%
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________ Units
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_none___%
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9. REPAIR
SERVICE RATE PROVISIONS
a. CHARGES.
Charges for repair service will include the labor charge, computed at the rates
set forth below, for the time during which repairmen are actually engaged in
work, and, when applicable, the charge for travel or transportation.
b. MULTIPLE
MACHINES. When repairs are ordered by a ordering activity on two or more
machines located in one or more buildings within walking distance of each
other, the charges will be computed from the time the repairman commences work
on the first machine, until the work is completed on the last machine. The
time required to go from one machine to another, or from one building to
another, will be considered actual work performance, and chargeable to the
ordering activity, provided the time consumed in going between machines (or
buildings) is reasonable.
c. TRAVEL
OR TRANSPORTATION
AT THE
CONTRACTOR'S SHOP
(a) When
equipment is returned to the Contractor's shop for adjustments or repairs which
are not covered by the guarantee/warranty provision, the cost of transportation,
packing, etc., from the ordering activity location to the contractor's plant,
and return to the ordering activity location, shall be borne by the ordering
activity.
(b) The
ordering activity should not return defective equipment to the Contractor for
adjustments and repairs or replacement without his prior consultation and
instruction.
d. LABOR
RATES
(1) REGULAR
HOURS
The Regular
Hours repair service rates listed herein shall entitle the ordering activity to
repair service during the period 8:00 a.m. to 5:00 p.m., Monday through Friday,
exclusive of holidays observed at the ordering activity location. There shall
be no additional charge for repair service which was requested during Regular
Hours, but performed outside the Regular Hours defined above, at the
convenience of the Contractor.
(2) AFTER
HOURS
When the
ordering activity requires that repair service be performed outside the Regular
Hours defined above, except Sundays and Holidays observed at the ordering
activity location, the After Hours repair service rates listed herein shall
apply. The RegularHours rates defined above shall apply when repair service is
requested during Regular Hours, but performed After Hours at the convenience of
the Contractor.
(3) SUNDAYS
AND HOLIDAYS
When the
ordering activity requires that repair service be performed on Sundays and
Holidays observed at the ordering activity location, the Sundays and Holidays
repair service rates listed herein shall apply. When repair service is
requested to be performed during Regular Hours and/or After Hours, but is
performed at the convenience of the Contractor on Sundays or Holidays observed
at the ordering activity location, the Regular Hours and/or After Hours repair
service rates, as applicable, shall apply.
REPAIR SERVICE RATES
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REGULAR
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AFTER
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SUNDAYS AND
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MINIMUM
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HOURS
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HOURS
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HOLIDAYS
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LOCATION
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CHARGE*
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PER HOUR**
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PER HOUR**
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PER HOUR
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CONTRACTOR'S
SHOP
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$195.00
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$50.00
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$75.00
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$99.00
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*MINIMUM CHARGES INCLUDE FOUR (4)
FULL HOURS ON THE JOB.
**FRACTIONAL HOURS, AT THE END OF THE
JOB, WILL BE PRORATED TO THE NEAREST QUARTER HOUR.
10. REPAIR
PARTS/SPARE PARTS RATE PROVISIONS
All parts, furnished as spares or as
repair parts in connection with the repair of equipment, unless otherwise
indicated in this pricelist, shall be new, standard parts manufactured by the
equipment manufacturer. All parts shall be furnished at prices indicated in
the Contractor's current commercial pricelist dated at a discount of 0%
from such listed prices.
11. GUARANTEE/WARRANTY REPAIR
SERVICE AND REPAIR PARTS/SPARE PARTS
a. REPAIR
SERVICE
All repair
work will be guaranteed/warranted for a period of 1 year.
b. REPAIR
PARTS/SPARE PARTS
All parts,
furnished either as spares or repairs parts will be guaranteed/warranted for a
period of 1 year.
12. INVOICES
AND PAYMENTS
a. Maintenance
Service
(1) Invoices
for maintenance service shall be submitted by the Contractor on a quarterly or
monthly basis, after the completion of such period. Maintenance charges must
be paid in arrears (31 U.S.C. 3324). PROMPT PAYMENT DISCOUNT, IF APPLICABLE,
SHALL BE SHOWN ON THE INVOICE.
(2) Payment
for maintenance service of less than one month's duration shall be prorated at
1/30th of the monthly rate for each calendar day.
b. Repair
Service and Repair Parts/Spare Parts
Invoices for
repair service and parts shall be submitted by the Contractor as soon as
possible after completion of work. Payment under blanket purchase agreements
will be made quarterly or monthly, except where cash payment procedures are used.
Invoices shall be submitted separately to each ordering activity office
ordering services under the contract. The cost of repair parts shall be shown
as a separate item on the invoice, and shall be priced in accordance with
paragraph #10, above. PROMPT PAYMENT DISCOUNT, IF APPLICABLE, SHALL BE SHOWN
ON THE INVOICE.
TERMS
AND CONDITIONS APPLICABLE TO
TERM SOFTWARE LICENSES (SPECIAL ITEM NUMBER 132-32),
PERPETUAL SOFTWARE LICENSES (SPECIAL ITEM NUMBER 132-33) AND
MAINTENANCE (SPECIAL ITEM NUMBER 132-34) OF GENERAL PURPOSE
COMMERCIAL INFORMATION TECHNOLOGY SOFTWARE
1. INSPECTION/ACCEPTANCE
The Contractor shall only tender for
acceptance those items that conform to the requirements of this contract. The ordering
activity reserves the right to inspect or test any software that has been
tendered for acceptance. The ordering activity may require repair or
replacement of nonconforming software at no increase in contract price. The ordering
activity must exercise its postacceptance rights (1) within a reasonable time
after the defect was discovered or should have been discovered; and (2) before
any substantial change occurs in the condition of the software, unless the
change is due to the defect in the software.
2. GUARANTEE/WARRANTY
a. Unless
specified otherwise in this contract, the Contractor s standard commercial
guarantee/warranty as stated in the contract s commercial pricelist will apply
to this contract.
b. The
Contractor warrants and implies that the items delivered hereunder are
merchantable and fit for use for the particular purpose described in this
contract.
c. Limitation
of Liability. Except as otherwise provided by an express or implied warranty,
the Contractor will not be liable to the ordering activity for consequential
damages resulting from any defect or deficiencies in accepted items.
3. TECHNICAL
SERVICES
The Contractor, without additional
charge to the ordering activity, shall provide a hot line technical support
number 1.800.331.2019 for the purpose of providing user assistance
and guidance in the implementation of the software. The technical support
number is available from 7 AM CT to 5 PM CT .
4. SOFTWARE
MAINTENANCE
a. Software maintenance
service shall include the following:
software upgrade and phone support
b. Invoices
for maintenance service shall be submitted by the Contractor on a quarterly or
monthly basis, after the completion of such period. Maintenance charges must
be paid in arrears (31 U.S.C. 3324). PROMPT PAYMENT DISCOUNT, IF APPLICABLE,
SHALL BE SHOWN ON THE INVOICE.
5. PERIODS
OF TERM LICENSES (132‑32) AND MAINTENANCE (132‑34)
a. The
Contractor shall honor orders for periods for the duration of the contract
period or a lessor period of time.
b. Term
licenses and/or maintenance may be discontinued by the ordering activity on
thirty (30) calendar days written notice to the Contractor.
c. Annual
Funding. When annually appropriated funds are cited on an order for term
licenses and/or maintenance, the period of the term licenses and/or maintenance
shall automatically expire on September 30 of the contract period, or at the
end of the contract period, whichever occurs first. Renewal of the term
licenses and/or maintenance orders citing the new appropriation shall be
required, if the term licenses and/or maintenance is to be continued during any
remainder of the contract period.
d. Cross-Year
Funding Within Contract Period. Where an ordering activity s specific
appropriation authority provides for funds in excess of a 12 month (fiscal
year) period, the ordering activity may place an order under this schedule
contract for a period up to the expiration of the contract period,
notwithstanding the intervening fiscal years.
e. Ordering
activities should notify the Contractor in writing thirty (30) calendar days
prior to the expiration of an order, if the term licenses and/or maintenance is
to be terminated at that time. Orders for the continuation of term licenses
and/or maintenance will be required if the term licenses and/or maintenance is
to be continued during the subsequent period.
6. CONVERSION FROM TERM LICENSE TO PERPETUAL
LICENSE
a. The ordering activity may convert term licenses
to perpetual licenses for any or all software at any time following acceptance
of software. At the request of the ordering activity the Contractor shall
furnish, within ten (l0) calendar days, for each software product that is
contemplated for conversion, the total amount of conversion credits which have
accrued while the software was on a term license and the date of the last
update or enhancement.
b. Conversion credits which are provided shall,
within the limits specified, continue to accrue from one contract period to the
next, provided the software remains on a term license within the ordering
activity.
c. The term license for each software product
shall be discontinued on the day immediately preceding the effective date of
conversion from a term license to a perpetual license.
d. The price the ordering activity shall pay will
be the perpetual license price that prevailed at the time such software was
initially ordered under a term license, or the perpetual license price
prevailing at the time of conversion from a term license to a perpetual
license, whichever is the less, minus an amount equal to __________% of all
term license payments during the period that the software was under a term
license within the ordering activity.
7. TERM LICENSE CESSATION
a. After a software product has been on a
continuous term license for a period of ___________ * months, a fully paid‑up,
non‑exclusive, perpetual license for the software product shall
automatically accrue to the ordering activity. The period of continuous term
license for automatic accrual of a fully paid‑up perpetual license does
not have to be achieved during a particular fiscal year; it is a written
Contractor commitment which continues to be available for software that is
initially ordered under this contract, until a fully paid‑up perpetual
license accrues to the ordering activity. However, should the term license of
the software be discontinued before the specified period of the continuous term
license has been satisfied, the perpetual license accrual shall be forfeited.
**Each separately priced software
product shall be individually enumerated, if different accrual periods apply
for the purpose of perpetual license attainment.**
b. The Contractor agrees to provide updates and
maintenance service for the software after a perpetual license has accrued, at
the prices and terms of Special Item Number l32‑34, if the licensee
elects to order such services. Title to the software shall remain with the
Contractor.
8. UTILIZATION
LIMITATIONS ‑ (132‑32, 132-33 AND 132‑34)
a. Software acquisition is
limited to commercial computer software defined in FAR Part 2.101.
b. When
acquired by the ordering activity, commercial computer software and related
documentation so legend shall be subject to the following:
(1) Title to and
ownership of the software and documentation shall remain with the Contractor,
unless otherwise specified.
(2) Software
licenses are by site and by ordering activity. An ordering activity is defined
as a cabinet level or independent ordering activity. The software may be used
by any subdivision of the ordering activity (service, bureau, division,
command, etc.) that has access to the site the software is placed at, even if
the subdivision did not participate in the acquisition of the software.
Further, the software may be used on a sharing basis where multiple ordering
activityies have joint projects that can be satisfied by the use of the
software placed at one ordering activity s site. This would allow other
agencies access to one ordering activity s database. For ordering activity public
domain databases, user agencies and third parties may use the computer program
to enter, retrieve, analyze and present data. The user agency will take
appropriate action by instruction, agreement, or otherwise, to protect the
Contractor's proprietary property with any third parties that are permitted access
to the computer programs and documentation in connection with the user agency's
permitted use of the computer programs and documentation. For purposes of this
section, all such permitted third parties shall be deemed agents of the user ordering
activity.
(3) Except as is
provided in paragraph 8.b(2) above, the ordering activity shall not provide or
otherwise make available the software or documentation, or any portion thereof,
in any form, to any third party without the prior written approval of the Contractor.
Third parties do not include prime Contractors, subcontractors and agents of
the ordering activity who have the ordering activity s permission to use the
licensed software and documentation at the facility, and who have agreed to use
the licensed software and documentation only in accordance with these
restrictions. This provision does not limit the right of the ordering activity
to use software, documentation, or information therein, which the ordering
activity may already have or obtains without restrictions.
(4) The ordering
activity shall have the right to use the computer software and documentation
with the computer for which it is acquired at any other facility to which that
computer may be transferred, or in cases of disaster recovery, the ordering
activity has the right to transfer the software to another site if the ordering
activity site for which it is acquired is deemed to be unsafe for ordering
activity personnel; to use the computer software and documentation with a
backup computer when the primary computer is inoperative; to copy computer
programs for safekeeping (archives) or backup purposes; to transfer a copy of
the software to another site for purposes of benchmarking new hardware and/or
software; and to modify the software and documentation or combine it with other
software, provided that the unmodified portions shall remain subject to these
restrictions.
(5) "Commercial
Computer Software" may be marked with the Contractor's standard
commercial restricted rights legend, but the schedule contract and schedule
pricelist, including this clause, "Utilization Limitations" are the
only governing terms and conditions, and shall take precedence and supersede
any different or additional terms and conditions included in the standard commercial
legend.
9. SOFTWARE
CONVERSIONS ‑ (132‑32 and 132-33 )
Full monetary credit will be allowed
to the ordering activity when conversion from one version of the software to
another is made as the result of a change in operating system, or from one computer
system to another. Under a perpetual license (132-32) , the purchase price of
the new software shall be reduced by the amount that was paid to purchase the
earlier version. Under a term license (132‑32), conversion credits
which accrued while the earlier version was under a term license shall carry
forward and remain available as conversion credits which may be applied towards
the perpetual license price of the new version.
10. DESCRIPTIONS
AND EQUIPMENT COMPATIBILITY
The Contractor shall include, in the
schedule pricelist, a complete description of each software product and a list
of equipment on which the software can be used. Also, included shall be a
brief, introductory explanation of the modules and documentation which are
offered.
11. RIGHT‑TO‑COPY
PRICING
The Contractor shall insert the
discounted pricing for right‑to‑copy licenses.
1. SCOPE
a. The
Contractor shall provide training courses normally available to commercial
customers, which will permit ordering activity users to make full, efficient
use of general purpose commercial IT products. Training is restricted to
training courses for those products within the scope of this solicitation.
b. The
Contractor shall provide training at the Contractor's facility and/or at the ordering
activity s location, as agreed to by the Contractor and the ordering activity.
2. ORDER
Written orders, EDI orders (GSA
Advantage! and FACNET), credit card orders, and orders placed under blanket
purchase agreements (BPAs) shall be the basis for the purchase of training
courses in accordance with the terms of this contract. Orders shall include
the student's name, course title, course date and time, and contracted dollar
amount of the course.
3. TIME
OF DELIVERY
The Contractor shall conduct training
on the date (time, day, month, and year) agreed to by the Contractor and the ordering
activity.
4. CANCELLATION
AND RESCHEDULING
a. The Ordering
activity will notify the Contractor at least seventy-two (72) hours before the
scheduled training date, if a student will be unable to attend. The Contractor
will then permit the Ordering activity to either cancel the order or reschedule
the training at no additional charge. In the event the training class is
rescheduled, the Ordering activity will modify its original training order to
specify the time and date of the rescheduled training class.
b. In
the event the Ordering activity fails to cancel or reschedule a training course
within the time frame specified in paragraph a, above, the Ordering activity will
be liable for the contracted dollar amount of the training course. The Contractor
agrees to permit the Ordering activity to reschedule a student who fails to
attend a training class within ninety (90) days from the original course date,
at no additional charge.
c. The Ordering
activity reserves the right to substitute one student for another up to the
first day of class.
d. In
the event the Contractor is unable to conduct training on the date agreed to by
the Contractor and the Ordering Agency, the Contractor must notify the Ordering
activity at least seventy-two (72) hours before the scheduled training date.
5. FOLLOW-UP
SUPPORT
The Contractor agrees to provide each
student with unlimited telephone support for a period of one (1) year from the
completion of the training course. During this period, the student may contact
the Contractor's instructors for refresher assistance and answers to related
course curriculum questions.
6. PRICE
FOR TRAINING
The price that the Ordering activity will
be charged will be the Ordering activity training price in effect at the time
of order placement, or the Ordering activity price in effect at the time the
training course is conducted, whichever is less.
7. INVOICES
AND PAYMENT
Invoices for training shall be
submitted by the Contractor after Ordering activity completion of the training
course. Charges for training must be paid in arrears (31 U.S.C. 3324). PROMPT
PAYMENT DISCOUNT, IF APPLICABLE, SHALL BE SHOWN ON THE INVOICE.
8. FORMAT
AND CONTENT OF TRAINING
a. The
Contractor shall provide written materials (i.e., manuals, handbooks, texts, etc.)
normally provided with course offerings. Such documentation will become the
property of the student upon completion of the training class.
b. **If
applicable** For hands-on training courses, there must be a one-to-one
assignment of IT equipment to students.
c. The
Contractor shall provide each student with a Certificate of Training at the
completion of each training course.
d. The Contractor shall
provide the following information for each training course offered:
(1) The course
title and a brief description of the course content, to include the course
format (e.g., lecture, discussion, hands-on training);
(2) The length
of the course;
(3) Mandatory
and desirable prerequisites for student enrollment;
(4) The minimum
and maximum number of students per class;
(5) The
locations where the course is offered;
(6) Class
schedules; and
(7) Price (per
student, per class (if applicable)).
e. For those courses
conducted at the ordering activity s location, instructor travel charges (if
applicable), including mileage and daily living expenses (e.g., per diem
charges) are governed by Pub. L. 99-234 and FAR Part 31.205-46, and are
reimbursable by the ordering activity on orders placed under the Multiple Award
Schedule, as applicable, in effect on the date(s) the travel is performed.
Contractors cannot use GSA city pair contracts. The Industrial Funding Fee
does NOT apply to travel and per diem charges.
9. NO
CHARGE TRAINING
The Contractor shall describe any
training provided with equipment and/or software provided under this contract,
free of charge, in the space provided below.
NONE
USA COMMITMENT TO PROMOTE
SMALL BUSINESS PARTICIPATION
PROCUREMENT PROGRAMS
PREAMBLE
(Name of
Company) provides commercial products and services to ordering activities. We are
committed to promoting participation of small, small disadvantaged and
women-owned small businesses in our contracts. We pledge to provide
opportunities to the small business community through reselling opportunities,
mentor-prot g programs, joint ventures, teaming arrangements, and
subcontracting.
COMMITMENT
To actively seek and partner with small businesses.
To identify, qualify, mentor and develop small, small
disadvantaged and women-owned small businesses by purchasing from these
businesses whenever practical.
To develop and promote company policy initiatives that
demonstrate our support for awarding contracts and subcontracts to small
business concerns.
To undertake significant efforts to determine the potential of
small, small disadvantaged and women-owned small business to supply products
and services to our company.
To insure procurement opportunities are designed to permit the
maximum possible participation of small, small disadvantaged, and women-owned
small businesses.
To attend business opportunity workshops, minority business
enterprise seminars, trade fairs, procurement conferences, etc., to identify
and increase small businesses with whom to partner.
To publicize in our marketing publications our interest in
meeting small businesses that may be interested in subcontracting
opportunities.
We signify our commitment to work in partnership with small,
small disadvantaged and women-owned small businesses to promote and increase
their participation in ordering activity contracts. To accelerate potential
opportunities please contact
Keywest Technology,
Inc.
14563 W. 96th Terrace
Lenexa, KS 66215
Phone: 913.492.4666 or 800.331.2019
Fax: 913.322.1864
BEST VALUE
BLANKET PURCHASE AGREEMENT
FEDERAL SUPPLY SCHEDULE
(Insert Customer Name)
In the spirit
of the Federal Acquisition Streamlining Act ( Ordering Activity) and (Contractor)
enter into a cooperative agreement to further reduce the administrative costs
of acquiring commercial items from the General Services Administration (GSA)
Federal Supply Schedule Contract(s) ____________________.
Federal Supply
Schedule contract BPAs eliminate contracting and open market costs such as:
search for sources; the development of technical documents, solicitations and
the evaluation of offers. Teaming Arrangements are permitted with Federal
Supply Schedule Contractors in accordance with Federal Acquisition Regulation
(FAR) 9.6.
This BPA will
further decrease costs, reduce paperwork, and save time by eliminating the need
for repetitive, individual purchases from the schedule contract. The end
result is to create a purchasing mechanism for the Government that works better
and costs less.
Signatures
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BPA NUMBER_____________
(CUSTOMER NAME)
BLANKET PURCHASE AGREEMENT
Pursuant to
GSA Federal Supply Schedule Contract Number(s)____________, Blanket Purchase
Agreements, the Contractor agrees to the following terms of a Blanket Purchase
Agreement (BPA) EXCLUSIVELY WITH (Ordering Agency):
(1) The
following contract items can be ordered under this BPA. All orders placed
against this BPA are subject to the terms and conditions of the contract,
except as noted below:
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(3) The
Government estimates, but does not guarantee, that the volume of purchases
through this agreement will be _________________________.
(4) This
BPA does not obligate any funds.
(5) This
BPA expires on _________________ or at the end of the contract period,
whichever is earlier.
(6) The
following office(s) is hereby authorized to place orders under this BPA:
(7) Orders
will be placed against this BPA via Electronic Data Interchange (EDI), FAX, or
paper.
(8) Unless
otherwise agreed to, all deliveries under this BPA must be accompanied by
delivery tickets or sales slips that must contain the following information as
a minimum:
(a) Name
of Contractor;
(b) Contract
Number;
(c) BPA
Number;
(d) Model
Number or National Stock Number (NSN);
(e) Purchase
Order Number;
(f) Date
of Purchase;
(g) Quantity,
Unit Price, and Extension of Each Item (unit prices and extensions need not be
shown when incompatible with the use of automated systems; provided, that the
invoice is itemized to show the information); and
(h) Date
of Shipment.
(9) The
requirements of a proper invoice are specified in the Federal Supply Schedule
contract. Invoices will be submitted to the address specified within the
purchase order transmission issued against this BPA.
(10) The
terms and conditions included in this BPA apply to all purchases made pursuant
to it. In the event of an inconsistency between the provisions of this BPA and
the Contractor s invoice, the provisions of this BPA will take precedence.
Federal Supply
Schedule Contractors may use Contractor Team Arrangements (see FAR 9.6) to
provide solutions when responding to a ordering activity requirements.
These Team
Arrangements can be included under a Blanket Purchase Agreement (BPA). BPAs
are permitted under all Federal Supply Schedule contracts.
Orders under a
Team Arrangement are subject to terms and conditions or the Federal Supply
Schedule Contract.
Participation
in a Team Arrangement is limited to Federal Supply Schedule Contractors.
Customers
should refer to FAR 9.6 for specific details on Team Arrangements.
Here is a
general outline on how it works:
The customer identifies their requirements.
Federal Supply Schedule Contractors may individually meet the
customers needs, or -
Federal Supply Schedule Contractors may individually submit a
Schedules Team Solution to meet the customer s requirement.
Customers make a best value selection.
